Administrative Assistant 2

Job Title:Administrative Assistant 2
Location: Beaverton, OR
Duration: 3 months

Job Role:

• The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.
• General Support: Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
• Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to supervisor's assignment.
• Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves
• Reception: Responds tactfully and promptly to inquiries and problems within scope of established authority.
• Handles confidential information.
• May serve as the central contact for general department information.
• Logistics: Coordinates a full range of meeting, event, and travelarrangements; manages calendars.
• Works with internal/external contacts
• Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
• Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
• Utilizes on-line reservation system to ensure that travel policy is followed in order to provide cost-effective and convenient travel arrangements.
• Works with travel agents, airlines, and others regarding planning and customer service issues.
• Presentations: Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
• Interprets needs, determines and produces effective presentation layout, and organizes final documents.
• Reports. Prepares special reports requiring the selection of relevant information from a variety of sources. Maintains

Typically requires a Bachelors Degree and minimum of 2-4 years directly relevant work experience Note: One of the following alternatives may be accepted: PhD or Law + 1 yr; Masters + 0-3 yrs; Associates degree + 1-3 yrs; High School + 3-5 yrs.

Role:

• On-site role at PHK; typical work hours, 4/1 hybrid schedule
• Contract will cover FTE leave; expected to run ~3 months from start date
• Degree required for this position
• Please use system-provided job description per team’s request
• 2-4 years’ minimum experience in a similar role required
• Top must-have skills include the following:
• Calendar management at a high level
• Ability to work in a fast-paced environment
• Microsoft Office suite expertise
• Detail-oriented
• Ability to follow through
• Professionalism
• Skills that would make a candidate stand out:
• Experience at the C-suite level
• Box experience
• Former retail experience
• ETW will support 4 senior directors in day-to-day operations
• 1 round of interview anticipated