Administrative Assistant 2

Job Responsibilities:

• Perform a variety of complex administrative functions for all levels of management, including external business partners.
• Manage schedules, coordinate travel arrangements, and process business expenses.
• Coordinate meetings and events, department financial operations, personnel operations, and facility operations.
• Manage procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provide general office support and serve as the department/group contact.
• Complete special projects as assigned.

• Calendar and meeting management across time zones using Microsoft Outlook and Teams - 3 years experience.
• Microsoft Excel and PowerPoint for trackers, data reports, and presentations (formulas, pivot tables, formatting) - 2 years experience.
• Event, travel, and procurement coordination, including handling purchase orders, invoices, and expenses in a corporate system (e.g., SAP or MS Invoice) - 2 years experience.

• A graduate in any field; a business or administration degree is a plus.
• 3 years as an administrative or executive assistant, ideally supporting managers and teams in an IT, technology, or large corporate company.
• Comfortable with Microsoft 365 (Outlook, Teams, Excel, PowerPoint, SharePoint).
• Strong English communication skills, and confident working with stakeholders in other countries.
• Well-organized and discreet with confidential information. Proactive, able to handle several priorities at once, and focused on service.

 
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