BI
Administrative Assistant
Bailey Information Technology, LLC
🇺🇸 United States
1 week ago
- Infor
- PowerPoint
- MS Office
- Excel
- Outlook
- Visio
- M365
1 week ago
BAILEY INFORMATION TECHNOLOGY, LLC (BIT, LLC)
Administrative Assistant
United States Capitol Police, Office of Information Services
| Location | United States Capitol Police, Southwest Washington, DC (499 South Capitol Street SW) |
| Schedule | Full-Time. Core hours 8:00 AM to 5:00 PM, Monday through Friday. Minimum 2 days on-site per week, up to 3 days telework, after a mandatory 2-month full-time on-site acclimation period. |
| Personnel Status | Non-Key Personnel |
| Security | Must be able to pass a criminal history check and fingerprinting, and be issued a USCP identification/access badge, prior to starting work. |
| Employment Type | Contract, contingent on award |
About the Role
The Administrative Assistant provides basic clerical and administrative support within USCP's Office of Information Services, keeping daily operations organized and efficient.What You'll Do
- Serve as timekeeper for approximately 30 federal employee staff using USCP's timekeeping system (Infor Workforce Management / Workbrain), ensuring all timecards are received, verified, and complete.
- Maintain, track, and file time and attendance (T&A) records for future retrieval.
- Process physical door access/entry requests to support OIS Security Managers in tracking and revising access in accordance with USCP Security Service Bureau (SSB) policies.
- Collect and maintain up-to-date Division Personnel information on office documents, including the organizational chart, office phone list, and emergency contact lists.
- Scan and upload materials into pre-created folders in SharePoint and/or MS Teams.
- Facilitate occasional leadership administrative requests, such as reserving conference rooms or revising PowerPoint presentations.
- Support the IRMD Associate Director with tracking IT equipment assignments for approximately 12 contractors.
- Monitor and manage office supply inventory to maintain appropriate stock levels.
- Collect, coordinate, and prepare quarterly office supply order requests.
- Fulfill printing requests (e.g., business cards, glossy materials).
- Perform basic front desk administrative duties: receiving and distributing mail, filing materials, and making photocopies.
- Perform other administrative tasks as assigned.
What You'll Need
- At least 1-2 years of experience providing general, basic administrative support.
- Basic proficiency using the MS Office suite (Excel, Outlook, Word, and PowerPoint).
- Quick learner on MS Visio, SharePoint, and M365 (particularly Teams).
- Strong attention to detail.
- Good customer service skills.
- Proactive approach to seeking information needed to succeed in daily duties.
- Flexibility in approach to the delivery of work.
- Good organization and time management skills.
Administrative Assistant · Bailey Information Technology, LLC