Administrative Assistant - 1 Position

JOB DUTIES AND RESPONSIBILITIES

A. ADMINISTRATIVE DUTIES (85%)

• Greet and assist people coming to the office

• Perform receptionist duties

• Ensure proper filing of documents on time (NGO Bureau, URA, District, Sub-County)

• Assist in preparing reports and documents to various entities (FIA, PDPO, NGO Bureau, District, etc.)

• Type documents as needed

• Prepare contracts for service providers

• Track location of specific assets with log, including staff signatures

• Review mileage books for completeness and accuracy

• Assist with monitoring fleet

• Record and keep directory of contacts (local stakeholders, service providers, businesses, etc.)

• Track and update physical inventory count schedules

• Help carry out physical inventory

• Print, scan, and photocopy documents

• Prepare purchase requests as needed

• Perform purchases of foodstuffs, office and workshop supplies

• Data entry as needed

• Ensure equipment (motorcycles, generator, etc.) is maintained and checked every week by a technician

• Assist the Administrative Manager and other colleagues as needed

B. EVENTS, MEETINGS, AND COMMUNICATION (10%)

• Coordinate events (such as meetings with stakeholders, staff parties, etc.)

• Type and share action points from team meetings

• Perform secretary duties for meetings where assigned

• Type minutes from stakeholder meetings

C. GENERAL (5%)

• Prepare weekly reports and work plans at least the Friday before each work week

• Participate in continuous professional development and activities for learning and idea generation

The above list of job duties and responsibilities is not exhaustive. Additional duties and responsibilities may be added at any time.

QUALIFICATIONS AND COMPETENCIES

• Minimum qualification: Certificate in Human Resource Management, Business Administration, Information Technology (IT), Public Administration and Management or in a related field

• Ability to ride motorcycle

• Agree with the Christian mission, values, and objectives of Ignite Change

• Must be effective in written and verbal communication in English

• Excellent communication, interpersonal, and organizational skills

• Ability to complete tasks efficiently and in a timely manner, with minimal or no prompting

• Ability to work a flexible schedule, including Saturdays

• Flexible to adapt to the ever-changing environment and growing business

• Self-motivated and innovative
  

EXPERIENCE

• At least 2 years’ experience in an administrative role (NGO or education sector experience is an added advantage).

Instructions:

Upload (as one attachment):

1. Cover letter (addressed to Human Resource Office, Ignite Change)

2. Resume/ Curriculum Vitae (CV)

3. Copy of academic documents (Certificates & Transcripts)

4. Copy of National ID

5. Three (3) referee contacts (phone and email), of which one (1) should be your pastor

6. LC1 Letter recommendation letter

7. Recommendation letter from your Church pastor

Deadline: Friday, 21 August 2026, 5:00 p.m.

Note:

• Only shortlisted applicants will be contacted for an interview.

• The successful applicant may be given short notice to commence work

For any inquiries call 0779 937 808