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Administrative Assistant
Talteam
- 🇺🇸 United States
- On-site
- 4 hours ago
- PowerPoint
- Excel
- Outlook
- Copilot
- Oracle
- PeopleSoft
- SAP
- Ariba
4 hours ago
Manage multiple executive schedules.
Coordinate complex domestic and international travel arrangements - including meetings, logistics and travel (flights, lodging, ground transportation, necessary conference registrations).
Use sound judgement and personal knowledge of executives' goals and needs to anticipate and manage future needs and potential issues.
Process and manage time-sensitive and/or confidential tasks including reports, events, and dinners/ conferences with discretion and accuracy.
Support purchase order/requisition entry and overall costs management/tracking.
Provide informational assistance and direct team members to reference policies, websites, IT resources, etc.
Process expense reports for multiple executives (confirming receipts, amounts, accuracy of charges).
Perform daily clerical duties such as mail distribution, office supply ordering, business card ordering, etc.
Provide IT Support and/or input tickets on behalf of executives.
Manage office space and maintain current seating chart.
Provide support as needed for other team members in relation to executives' needs/goals/calendar.
Provide support for on/off-site department events/functions/conferences including scheduling, catering, travel, etc. (general coordination of event(s)).
Assist the department as needed with administrative and/or project-oriented support.
Develop and maintain various KPI reports.
Provide after-hours support in the event of travel emergencies.
Qualifications:
High capability of managing dynamic and challenging schedules for executives.
Ability to effectively communicate in person and via email/Teams with client's project team, general contractors, vendors, purchasing groups, etc.
Competency in Microsoft Office Suite: Word, PowerPoint, Excel, Outlook, Teams, and Copilot.
Previous experience in event planning.
Knowledge and experience in the annual budgeting process.
Education/Experience:
1-10 years of experience in Administrative Assistant role.
Added Bonus:
Associates degree or higher in business or related field.
Oracle PeopleSoft and SAP Ariba.
**Talteam Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.**
Administrative Assistant · Talteam