Administrative Assistant

Summary:

• Shift Timings: Monday-Friday 8:00AM-5:00PM CST

Responsibilities:

• Provide temporary executive and office administrative support for the Division leadership team.
• Manage office operations, meeting and event coordination, travel support, expense reporting, supply management, and general administrative assistance.
• Support leadership activities, coordinate with internal teams and vendors, and maintain office resources and supplies.
• Manage coffee station inventory and ordering.
• Manage office and meeting supply inventory and ordering.
• Maintain copier toner inventory and coordinate supply replenishment.
• Order and coordinate Habitat for Humanity lunches and related volunteer event support.
• Provide meeting logistics support, including room reservations, catering, and event coordination.
• Organize travel logistics for leadership.
• Complete and process expense reports, including P-Card, company, and leadership expenses.
• Organize leadership team meetings and coordinate related communications.
• Support employee engagement, HR-related activities, office events, and holiday functions as needed.
• Utilize company systems, tools, and processes to support daily operations and administrative activities.

Requirements:

• Minimum 3 years of administrative assistant, executive assistant, office coordinator, or customer support experience.
• Associate degree or higher in Office Administration, Business Administration, or related field from an accredited institution.

Preferred Skills:

• Strong organizational and time management skills.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Ability to manage multiple priorities and work independently.
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of staff.
• Attention to detail and accuracy in document preparation and data management.
• Ability to handle confidential information with discretion and professionalism.
• Certification in Office Administration or related field.
• Experience with project management software (e.g., Microsoft Project, Asana).
• Knowledge of office equipment operation and maintenance.
• Familiarity with basic accounting principles and software (e.g., QuickBooks).
• Ability to adapt quickly to new technologies and software applications.