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HB

Administrative Assistant

Hired by Matrix
  • 🇺🇸 United States
  • On-site
  • 5 hours ago
  • $1,300 / week
5 hours ago
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At-a-Glance:
Are you ready to build your career by joining a healthcare provider. If so, our client is hiring an Administrative Assistant.

Position Type:
  • Contract
  • Onsite
Required:
  • 8 hour shift/Monday-Friday (Day 5x8-Hour (08:00 - 17:00)
  • At least 2 month - contract
  • Required: * 3-6 years of secretarial or administrative support experience.
  • NOTE: Administrative support experience is work best represented by a high degree of independent and personal discretion while using department policies and procedures to address operational details like screening, referring appropriately, or personally resolving issues that may not require a director's or a manager's personal attention.
  • SPECIAL REQUIREMENTS:
    • Bilingual skills.
    • Specific typing and/or word processing speeds may be required.
    • The ability to take dictation at 90 or more words per minute.
    • Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.
    • Must be willing and able to report to different worksites due to operational or business requirements.
Responsibilities:
  • Performs a wide variety of secretarial and routine administrative functions for 1 to 3 directors and/or management personnel.
  • Must possess considerable knowledge of the assigned agency/departmental programs, terminologies, policies, and procedures.
  • Incumbents independently perform secretarial and administrative support duties in support of administrators assigned to the Management Benefit Group 2 or department/agency heads.
  • Screens incoming correspondence, arranging items by priority for the administrator's reply, referring matters to other staff as appropriate and preparing correspondence regarding matters not requiring the administrator's personal attention.
  • Acts as the administrator’s receptionist, screening office and telephone callers, referring inquiries as appropriate and personally assisting those whose business does not require the administrator’s personal attention.
  • Makes appointments and arranges conferences and meetings for the administrator, exercising considerable discretion in commitment of the administrator’s time.
  • Researches, compiles, and organizes information for use by the administrator in the completion of reports, recommendations, and special projects, preparing reports and projects for the administrator’s approval upon request.
  • Sets up and maintains a variety of office files and records, making appropriate recommendations for changes in clerical and office procedures as necessary.
  • Serves as liaison between the administrator, his staff, and representatives from other departments and agencies, personally transmitting messages, requests and instructions as appropriate.
  • Relieves the administrator of routine personnel, budget, timekeeping and purchasing tasks and other operational details as necessary.
  • Takes and transcribes dictations from shorthand notes or recorded dictations; performs filing, mimeographing, xeroxing, and related tasks as required.
  • May be assigned duties which involve clerical accounting or bookkeeping.
  • May perform lead functions over other clerical personnel.
  • Performs other related duties as required.
Get in Touch:
If you think you'd be a good match, submit your resume and reach out to Komal at (862) 390-7418 to learn more.

Administrative Assistant · Hired by Matrix

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