Administrative and Billing Specialist

Note: This position will start as part-time, between 20-30 hours per week. As the role grows, there may be an opportunity for full-time, 30-40 hours per week. Full-time employees are eligible for health benefits, including medical, dental, vision, life and 401k matching and paid time off. .

Key Responsibilities:

Administrative Support:

• Manage scheduling, communications, and recordkeeping for therapy sessions and organizational events
• Assist in onboarding and coordinating staff, therapists, and volunteers
• Maintain client files, consent forms, and compliance documentation in accordance with HIPAA and nonprofit standards
• Support grant reporting, board communications, and general administrative tasks
• Serve as the first point of contact for inquiries related to services, appointments, and general farm operations

Billing:

• Enter and manage transactions in QuickBooks (invoicing, payments, categorization).
• Assist with monthly reconciliations and reports.
• Maintain accurate and timely financial records in coordination with the Director of Finance.
• Familiar with Medical Billing procedures/standards is preferred.  

Data Management and Reporting:

• Create and update spreadsheets in Microsoft Excel for tracking hours, budgets, or operational data.
• Generate weekly and monthly reports as requested.
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Qualifications:

• Bachelor’s degree from an accredited college or university (required)
• Minimum of 5 years of experience in administrative support and medical billing (required)
• Experience working in a nonprofit or healthcare/therapy setting (strongly preferred)
• Proficiency in billing software (Quickbooks) and Microsoft Office Suite
• Knowledge of CPT codes, insurance reimbursement procedures, and claim resolution
• Strong communication skills and high attention to detail
• Ability to manage confidential information with discretion

Compensation & Benefits:

• Competitive salary commensurate with experience
• Flexible scheduling and a supportive work environment
• Opportunity to be part of a meaningful mission in a beautiful farm setting
• Professional development opportunities and potential for growth within the organization