Admin Assistant III

Pay Rate:

Position Summary:

Job Description:

Key Responsibilities

• Executive and Operational Support— Assist the Dean with executive administrative functions, including management of correspondence, scheduling, preparation of administrative documents, coordination of meetings, and tracking of routine administrative deadlines. Identify opportunities to improve administrative processes, recommend solutions, and implement procedures approved by the Dean. Assist the Dean with the compilation of data and generation of state, federal, and other required reports.
• Financial Administration and Reporting— Assist designated fund managers with routine budget monitoring, transaction reviews, expenditure reconciliation, and preparation of financial reports. Identify and research discrepancies, maintain accurate budget-support documentation, and coordinate with Accounting, Procurement, and the Budget Office.
• Faculty Personnel and Evaluation Support— Create and maintain confidential faculty personnel documentation, coordinate administrative components of personnel action file reviews, monitor submission deadlines, and assist with the preparation and organization of faculty evaluation, promotion, tenure, and personnel records in accordance with established College procedures.
• Scholarship and Special Projects Support— Provide administrative assistance for School of Education scholarship processes, including application tracking, documentation, recipient records, and coordination with the FLC Foundation and appropriate scholarship committees. Support the Dean’s special projects, institutional reporting, and School initiatives through administrative coordination, document preparation, records management, and data compilation.
• Serve as the primary administrative assistant to the School of Education Associate Dean, Coordinators, & Teacher Education Department and faculty.
• Coordinate purchasing, procurement-card reconciliation, reimbursements, invoices, travel documentation, and routine budget-support records for faculty and staff.
• Support faculty and staff hiring, onboarding, adjunct and overload documentation, approved personnel transactions, and coordination with Human Resources and Academic Affairs.
• Maintain organized, confidential School and department records, shared files, directories, procedures, student files, and documentation supporting accreditation or reauthorization activities.
• Oversee day-to-day office and shared-space operations, including supplies, equipment service, work orders, inventories, workspace setup, and approved office moves.
• Coordinate logistics for School events, recruitment activities, retreats, guest visits, community gatherings, and the Teacher Education Professional Exhibition.
• Support School communications, website profile updates, brochures, social media, recruitment materials, and promotional inventory.
• Serve as a first point of contact and connect students, employees, families, and community members with the appropriate faculty member, administrator, or campus resource.

Minimum Qualifications

• Three years of professional administrative assistance experience. Part-time experience will be prorated.

OR

• A combination of relevant experience and education from an accredited college or university may substitute for the required experience on a year-for-year basis. Transcripts must be received by the application deadline when education is used as a substitution.

Preferred Qualifications

• Administrative experience in higher education.
• Experience coordinating special events and logistics.
• Experience managing and reconciling procurement-card accounts.
• Experience supporting multiple budgets, arranging travel, and reconciling travel expenses.
• Experience with data compilation, reporting
• Experience utilizing Workday.

Required Competencies

• Strong critical thinking, analytical, active-listening, and problem-solving skills.
• Excellent written, verbal, interpersonal, and customer-service skills.
• Proficiency with Microsoft 365, particularly SharePoint and Excel.
• Strong organization, time management, data-entry accuracy, and attention to detail.
• Ability to manage competing priorities and work effectively both independently and as part of a team.
• Ability to exercise discretion and maintain confidentiality.

Work Schedule and Conditions

• Monday–Friday, 8:00 a.m.–5:00 p.m., with occasional evening or weekend hours for campus and School of Education events.
• Regular on-campus, in-person work is required because the position supports physical spaces, materials, events, and front-facing operations.
• This position is paid on a biweekly lagged payroll cycle.
• This is a covered position under theColorado Partnership for Quality Jobs & Services Act.

Benefits

• Medical, dental, vision, life, and disability coverage throughState of Colorado employee benefits.
• Retirement options throughColorado PERA, including defined benefit and defined contribution plans, plus 401(k) and 457 plans.
• Flexible Spending Accounts, employee wellness resources, annual and sick leave, paid family and medical leave for eligible employees, and 11 paid holidays.
• AdditionalFort Lewis College benefits and discounts.
• Some positions may qualify for thePublic Service Loan Forgiveness Program.

How to Apply

Submit a complete application, including detailed employment history, and a cover letter describing your interest in the position and how your experience meets the minimum qualifications. “See résumé” statements or blank employment-history sections will not be accepted in place of a complete application.

APPLICATION PROCESS: Fort Lewis College has transitioned to Workday. Apply for this position by going to this link: https://fortlewiscollege.wd1.myworkdayjobs.com/FLC

You must submit your completed application by no later than 11:59 p.m. Monday November 2, 2026.

Please note that we do not accept applications through any other online job application website or app. Starting hourly rate is $24.69 per hour. Eligible State of Colorado classified administrative assistant job experience may qualify the candidate for additional step pay.

APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Notice to Prospective Employees:
 The Fort Lewis College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report.  The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:

• Fort Lewis College's alcohol and other drug policy
• Sexual assault policy
• Campus security policies
• Campus/community resources
• The Colorado Riot Offense Statute restriction on enrollment
• Where to find registered sex offender information
• Crime statistics for the previous three calendar years
• Reporting crimes

 
 The Campus Security Report can be accessed in two ways:
By going to the internet website at:   www.fortlewis.edu/AnnualSecurityReport Fort Lewis College Student Affairs Office will also provide a paper copy of the annual security report upon request.   You can reach them at (970) 247-7331.

Equal Opportunity
Fort Lewis College does not discriminate on the basis of race, age, color, religion, national origin, sex*, disability, sexual orientation, gender identity, gender expression, family or domestic status, political beliefs, veteran status, pregnancy, or genetic information. Accordingly, equal opportunity for employment shall be extended to all persons. The College shall promote equal opportunity, equal treatment, and affirmative action efforts to increase the diversity of students, faculty, and staff. The College is dedicated to building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment. To file a report, get resources, read policies, or make an appointment, Seewww.fortlewis.edu/CARE.

Other discrimination questions

Office of the Equal Opportunity Coordinator
David Pirrone
165 Education Business Hall
1000 Rim Drive
Durango, Colorado 81301
(970) 247-7182djpirrone@fortlewis.edu

Questions about Title IX sexdiscrimination
Office of the Title IX Coordinator
Madeleine Gillman, Assistant Director of Compliance and Title IX Coordinator
230 Skyhawk Station
1000 Rim Drive
Durango, Colorado 81301
(970) 247-7049mgillman@fortlewis.edu

Information about Fort Lewis College’s alcohol and drug policy, sexual assault policy, campus security policies, campus crime statistics, fire safety procedures and fire statistics, and campus/community resources can be found in the Annual Security and Fire Safety Report. Hard copies are available upon request.

* Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibit discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Fort Lewis College may be directed to FLC's Title IX Coordinator and/or to the Assistant Secretary for Civil Rights of the Department of Education.

ADAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Kristin Polens by phone 970-247-7459 or emailkpolens@fortlewis.edu at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.