Admin Assistant

Admin Assistant
White Plains, NY 
Work Mode: 100% onsite

Responsibilities:

• Provide support to the Operations department, assisting with various operational accounting and administrative tasks as needed.
• Identify and prevent discrepancies and help set up control systems when identified.
• Perform daily/monthly payment requests of state fees in QuickBooks.
• Match and pay company/partner invoices through specified payment systems.
• Apply payments for all company wire and check payments to invoices in appropriate systems.
• Process credit card payments, finding appropriate codes and processing to appropriate invoices.
• Work closely with Operations to effectively identify and communicate areas of deficiency or errors.
• Support aspects of operational accounting, including billing, credit card matching, reporting, accounts receivables, payment research, and spreadsheet data entries.
• Manage daily ACH/Wire/Check payment applications in appropriate systems.
• Monitor and manage the Accounting distribution mailbox and provide timely response actions internally and externally.
• Assist the Operations Manager with daily operational functions when needed.

Requirements:

• High School Diploma or higher, or equivalent experience.
• Experience in office support and customer service.
• Experience in data and record management.

Preferred Skills:

• General knowledge of basic accounting and operational principles.
• Must be reliable and able to carry out tasks independently and collaboratively.
• Ability to prioritize tasks and take initiative.
• Thrive in a dynamic, fast-paced environment.
• Display flexibility, sound business judgment, and discretion.
• Consistently high attention to detail and rate of accuracy.
• Excellent organizational and problem-solving skills.
• Basic knowledge of Excel, with the ability to enter, access, and update data.
• Utilize accounting systems to facilitate processes.