Accounts Receivable Specialist

Position Overview
VarcoMac, LLC  is seeking a highly motivated Accounts Receivable Specialist to support our Finance team. This role is responsible for managing the full accounts receivable cycle, including invoicing, collections, payment processing, account reconciliation, and reporting. The Accounts Receivable Specialist will work closely with project managers, account managers, and customers to ensure timely billing and collections while maintaining accurate financial records. This position plays a key role in supporting cash flow, resolving billing issues, and ensuring compliance with accounting policies and procedures.

Key Responsibilities

• Client & Stakeholder Engagement
  
  • Collaborate with project managers and account managers to resolve billing discrepancies and customer account issues.
  • Communicate with customers regarding outstanding balances, payment inquiries, and collection efforts.
  • Serve as a key point of contact for accounts receivable inquiries and payment-related matters.
• Financial Operations & Execution
  
  • Manage the entire accounts receivable process, including invoicing, collections, payment application, and reporting.
  • Monitor customer accounts for overdue balances and initiate collection activities as needed.
  • Process incoming payments and ensure accurate allocation to customer accounts.
  • Reconcile customer accounts and investigate and resolve discrepancies in a timely manner.
  • Prepare monthly work order invoices and coordinate with account managers to ensure timely billing.
  • Review unbilled work orders and determine appropriate actions to ensure accurate revenue recognition.
• Reporting & Compliance
  
  • Prepare regular accounts receivable reports, including aging reports, collection status updates, and other management reporting.
  • Maintain accurate financial records and ensure compliance with accounting policies, procedures, and GAAP standards.
  • Support the development and implementation of accounts receivable policies and process improvements.
  • Produce timely and accurate accounting reports for leadership review.
• Project & Department Support
  
  • Assist with month-end closing activities related to accounts receivable.
  • Support year-end audit requests and provide required documentation.
  • Participate in ad hoc projects and other finance-related initiatives as assigned.

Desired Skills and Experience

• Education & Credentials
  
  • Associate's degree in Accounting, Finance, or a related field required.
  • Bachelor's degree in Accounting, Finance, or a related field preferred.
• Experience
  
  • 1-3 years of experience in accounts receivable, billing, collections, or a related accounting function.
  • Experience within the construction, engineering, manufacturing, or related industries is preferred.
  • Demonstrated experience managing customer accounts, invoicing, payment processing, and collections activities.
• Technical & Professional Skills
  
  • Strong understanding of accounting principles, financial processes, and GAAP.
  • Advanced proficiency in Microsoft Excel, including VLOOKUPs, Pivot Tables, and data analysis functions.
  • Strong analytical and problem-solving skills with exceptional attention to detail.
  • Ability to prioritize multiple responsibilities and work independently in a fast-paced environment.
  • Excellent verbal and written communication skills with the ability to interact effectively with customers and internal stakeholders.
  • Ability to prepare accurate financial reports and maintain organized documentation.

Additional Notes

• This position is based in Odenton, MD and requires onsite attendance five (5) days per week.
• No sponsorship is available for this position.
• Other duties may be assigned as needed to support departmental objectives and business operations.
• Salary Range: $55,000 to $70,000

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