LW
Accounts Receivable / Accounts Payable & Rental Counter Administrator
Lets Work LLC
Location not stated
Hybrid
Manager or above
1 month ago
$23 / hour
- POS
- Excel
- Outlook
- ERP
1 month ago
The ideal candidate will be comfortable working with customers, managing financial transactions, maintaining both physical and digital records, and assisting with general office operations. Strong organizational skills, attention to detail, and the ability to multitask are essential for success in this role.
Essential Duties & Responsibilities
Accounts Receivable
- Generate and process customer invoices.
- Monitor outstanding customer balances.
- Contact customers regarding overdue accounts and collection efforts.
- Process customer payments and maintain accurate records.
- Research and resolve payment discrepancies.
- Assist with account reconciliations.
- Process vendor invoices and maintain payment records.
- Verify invoices against purchase orders and receiving documentation.
- Prepare payments and assist with vendor account reconciliation.
- Maintain organized accounts payable files and records.
- Create and issue purchase orders (POs).
- Receive and process completed purchase orders.
- Verify purchase order documentation for accuracy.
- Maintain organized records of all purchasing transactions.
- Assist customers at the rental counter.
- Answer incoming phone calls and direct inquiries appropriately.
- Provide exceptional customer service to walk-in and phone customers.
- Support rental transactions and administrative processing as needed.
- Communicate professionally with customers, vendors, and corporate personnel.
- Maintain organized paper files and records.
- Scan, copy, and upload documents into shared digital filing systems.
- Ensure corporate office has access to current electronic records.
- Retrieve paper files and documentation upon request.
- Assist with data entry and document management projects.
- Support general office operations and administrative tasks.
- Previous experience in Accounts Receivable, Accounts Payable, bookkeeping, or office administration preferred.
- Customer service experience required.
- Strong attention to detail and organizational skills.
- Ability to prioritize multiple responsibilities in a fast-paced environment.
- Proficient with Microsoft Office (Excel, Outlook, Word).
- Comfortable learning new software systems.
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and professional business standards.
- Experience in equipment rental, construction, industrial services, or related industries.
- Experience with accounting or ERP software.
- Purchase order and invoicing experience.
- Collections experience.
- Organization and time management
- Customer service excellence
- Financial accuracy
- Problem-solving
- Professional communication
- Dependability and accountability
- Record keeping and documentation management
- Competitive compensation based on experience.
- Stable, long-term career opportunity.
- Supportive team environment.
- Opportunity for growth and advancement.
Accounts Receivable / Accounts Payable & Rental Counter Administrator · Lets Work LLC