Accounts Rece Front Offc Coord

Accounts Receivable & Front Office Coordinator

SUMMARY

Greets faculty, staff, students and visitors and gives information to callers. Assists management with miscellaneous bookkeeping tasks and journal entries. Monitors student accounts receivable system-generated data for accuracy and ensures that student account information is submitted for payment on a timely basis. Receipts all incoming payments received.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

•              Greets faculty, staff, students and visitors, ascertain nature of business, and conduct them to appropriate person.

•              Answer all accounts receivable phone inquiries, research any questions/complaints, and act accordingly.

•              Responsible for opening all accounts receivable mail received on a daily basis in the presence of another employee.

•              Research and verify system-generated charges initiated by other departments for accuracy.

•              Research and verify financial aid transactions generated by the Financial Aid department for accuracy.

•              Responsible for emailing student account information and collecting any unpaid balance and for billing 3rd party vendors for tuition payments.  Flagging or coding problem student accounts.

•              Responsible for communicating student charges and the Business Office policy information at all student orientations, or other events.  Update Powerpoint handouts for weekend sessions.

•              Responsible for maintaining and reconciling Nelnet payment plans.

•              Receipt incoming payments for accounts receivable, institutional advancement and miscellaneous income received on a daily basis. Balance and reconcile all monies received at days end.

•              Prepare and/or enter journal entries to the General Ledger.

•              Process all incoming and outgoing mail and packages for the college and maintain postage equipment.

•              Responsible for scheduling driver assigning training courses, distributing keys for, and maintaining the college fleet vehicles.

•              Supervises all student worker(s) assigned to the Business Office. Responsible for all duties performed by the student worker(s) if the student worker(s) is not working that

SUPERVISORY RESPONSIBILITIES

Directly supervises student worker(s) when assigned to the office.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Associate's degree or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Bookkeeping/ Accounting experience desired.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, divide, and to calculate figures and amounts such as discounts and percentages.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment is representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Young Harris College is proud of its Wesleyan heritage and commitment. The College was founded by a Methodist circuit-rider, and its namesake and sustainer during the institution’s formative years was one of the state’s outstanding Methodist laypeople. For several years, all Presidents of the College were ordained Methodist ministers, with Young Harris later appointing professional educators who were active lay leaders in the Methodist Church to the presidency.

Today, Young Harris is a member of the North American Association of Methodist Schools, Colleges, and Universities (NAAMSCU), a voluntary association of over 100 private schools, colleges, universities, and seminaries in the United States that cooperate to advance the common good of member institutions and to address issues of mutual concern to the church and the academy. Young Harris is also a member of the University Senate of the UMC’s General Board of Higher Education and Ministry (GBHEM), making the institution eligible for funding from UMC agencies. Young Harris supports the UMC’s commitment to “open hearts, open minds, and open doors.” For more information about the College’s affiliation with GBEHM, follow this link: GBHEM.

Young Harris College does not discriminate on the basis of race, color, religion, national origin, sex , age, disability, or any other status protected by applicable federal, state, or local law. EOE M/F/D/V local laws.

Young Harris College is committed to providing an inclusive and accessible application process for all applicants. If you need a reasonable accommodation at any point during the application or hiring process, we encourage you to contact Human Resources athr@yhc.edu.