Accounts Payable Supervisor Full Time 40 hours

Job Summary

Job Summary:

Supervises the staff and activities of the Accounts Payable function.  Responsible for the accounts payable function and performs a wide variety of accounting and bookkeeping procedures to support these services.

Exercises supervision and control of Payables Ledger.   

• Prepares and examines entries posted to ledger for accuracy and compliance with established

   accounting procedures and policies, within established timeframes.

• Analyzes monthly payables ledger and journals to assure proper posting to accounts.

• Responsible for meeting the dates established for transmission of accurate payable ledger data on a monthly basis.

• Processes invoices and purchase orders according to established policies and procedures.

• Calculates key performance indicators (KPI) such as Days in AP and measures the productivity of the AP team using Metrics measuring the number of invoices entered, days between invoice and entered into the system.

Demonstrates knowledge and ability to supervise the staff, assign work, conduct performance evaluations and recommend disciplinary action as appropriate.

• Demonstrates knowledge and ability to receive, review and verify all invoices for accounts payable.  Prepared weekly payment schedule with input for all of the Accounts Payable staff members to determine the payment priorities for the week.  Reviews and receives approval for final cash flow decisions.  Maintains records and files of paid and unpaid invoices.

• Demonstrates knowledge and ability to perform duties related to the journals and ledgers.  Posts, balances, codes, transfers and verifies financial transactions.

• Maintains all required records, reports and files.  Demonstrates responsibility for effective cash management and preparation of various cash report schedules.

Monitors and controls accounts payable process.

•  Maintains Accounts Payable computer system to ensure accurate recording of data. 

•  Responds to calls from vendors and employees seeking information on the status of payable accounts.  Is responsible and accountable for practicing and maintaining quality customer service for both internal and external customers. 

•  Monitors aged payables report and monthly accrued receipts report to ensure that accounts are maintained in a current status and expenses are correctly recorded.

Adheres to Total Quality Management Principles.

•   Identifies work processes which require improvement.

•   Develops process improvement standards.

•   Implements process improvement standards.

•   Measures process improvement.

•   Adheres to TQM philosophy and follows the standards developed.

Qualifications

Qualifications

Educational / Minimum Requirements:

A.S. in Business with a concentration in Accounting or Finance preferred.

Accounts Payable experience.  Work history considered as substitute for degree.

Job Related Experience Requirements:

Two years of related supervisory and accounting experience preferred.

Special Requirements:

Computer literate.  Ability to use and manipulate Excel spreadsheet data.  Ability to learn, use and report from general ledger and payables system required.

State/Federal Mandated Licensure or Certification Requirements:

None

Bristol Hospital Mandated Educational Requirements:

General orientation at time of hire. Fire/Safety/Infection Control annually. Other programs as mandated by Hospital.

Physical Requirements:

Must maintain daily flexibility including but not limited to sitting and standing.  Requires continual use of computer screen access and data input requiring dexterity and movement.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.