Accounts Payable Specialist

Position Overview
VarcoMac is seeking an experienced Accounts Payable Specialist to support the Accounting/Finance team. The AP Specialist is responsible for full-cycle accounts payable in a fast-paced electrical construction environment.  They ensure accurate and timely processing of invoices, subcontractor payments, and expense reports. The AP Specialist supports project-based job costing and financial accuracy across multiple projects.  This person is accountable for high-volume invoice processing, vendor management, and payment execution.  The AP Specialist works closely with project managers, vendors, subcontractors, and internal finance teams.

Key Responsibilities

• Client & Stakeholder Engagement
  
  • Partner with project managers and finance leadership to ensure accurate job cost allocation and approvals
  • Provide guidance on invoice coding, discrepancies, and payment processes
  • Act as a point of contact for vendor inquiries and issue resolution
• Operational Execution
  
  • Process high-volume vendor and subcontractor invoices (PO and non-PO)
  • Perform 2-way and 3-way matching (invoice, PO, receiving)
  • Verify invoice accuracy, pricing, approvals, and coding
  • Ensure proper assignment to jobs, cost codes, and GL accounts
  • Support job costing and project financial tracking
• Project & Cross-Functional Coordination
  
  • Work with project managers to resolve invoice discrepancies
  • Coordinate with vendors, subcontractors, and internal teams
  • Maintain documentation for subcontractor compliance (COIs, lien waivers)
• Documentation & Reporting
  
  • Maintain accurate vendor records, W-9s, and invoice documentation
  • Prepare and review AP aging reports and payment summaries
  • Reconcile AP subledger to general ledger
  • Support month-end close activities
• Process Improvement & Compliance
  
  • Follow company accounting policies and internal controls
  • Identify opportunities to improve AP processes and efficiency
  • Ensure compliance with audit and documentation requirements

Desired Skills and Experience

• Education & Credentials
  
  • Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• Experience
  
  • 2–5+ years of accounts payable experience
  • Experience with high-volume processing and job costing
  • Background in construction or electrical industry preferred
  • Experience working with cross-functional teams
• Technical & Professional Skills
  
  • Strong knowledge of accounts payable processes and financial controls
  • Experience with ERP systems (e.g., Sage, Vista, NetSuite)
  • Proficiency in Microsoft Excel
  • Knowledge of subcontractor compliance (lien waivers, COIs) preferred
  • Strong attention to detail and organizational skills
  • Ability to meet deadlines and manage competing priorities
  • Excellent communication and problem-solving skills

Additional Notes

• Reports to: AR/AP Supervisor or Accounting Manager
• Works closely with: Project Managers and Finance Team
• May support additional tasks to ensure project and financial success
• Salary Range: $28.00 to $36.00 per hour

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