Accounts Payable Processor

Position: Accounts Payable Processor
Location: Menomonee Falls, WI 53051
Duration: 11/02/2026 – 02/04/2027
Shift: 7:30 AM – 4:00 PM
Schedule: 40 hours/week, Monday–Friday, no weekends, no on-call, onsite interviews.

Requirements

Required Experience

• Knowledge of mainframe computer processing.
• Data entry and reading.
• Accounts Payable experience is listed as a required skill;1+ year of Accounts Payable experience is preferred.

Preferred Experience

• 1+ year of Accounts Payable experience.

Required Education

• None specified

Preferred Education

• High School Diploma or equivalent

Required Licensure & Certifications

• None specified

Required Skills

• Mainframe computer processing, reading, data entry, Accounts Payable

Responsibilities

• Compile and review accounts payable documents and prepare batches for timely invoice payment.
• Match invoices with receiving reports and purchase orders; compare pricing and quantities.
• Identify discrepancies and take appropriate action to resolve them.
• Match supplier credit memos with hospital debit memos and investigate discrepancies.
• Verify cost centers and expense account numbers on invoices.
• Obtain authorization for invoices without purchase orders.
• Track and follow up on open invoices awaiting approval to prevent late or nonpayment.
• Enter payable data into the AP system according to approved processes.
• File invoices and payment records appropriately.
• Process weekly check runs, including matching backup documentation, correcting errors, auditing payment files, and maintaining retention records.
• Respond to inquiries from employees, vendors, auditors, and supervisors regarding purchase orders, invoices, AP checks, and related matters.
• Reconcile vendor statements on a weekly basis.
• Maintain records of actions taken or required and file statements appropriately.
• Process invoices accurately and productively to prevent duplicate payments and voids.