ACCOUNTS PAYABLE MANAGER

InCommunity is committed to supporting individuals with intellectual and developmental disabilities to live safe, healthy and joyful lives in their communities.  We offer a culture of integrity, service, and respect for the dignity of every individual. All employees, including the Accounts Payable Manager, are expected to model and promote the organization’s mission and values in every aspect of their work. 

Position Summary: 

The Accounts Payable Manager will be responsible for managing all aspects of InCommunity’s Accounts Payable Department. This position will provide leadership and support to other members of the Accounts Payable team. 

Essential Job Duties and Responsibilities: 

• Manage and train Accounts Payable staff on day-to-day Accounts Payable activities for which they are responsible. 

• Oversee and input vouchers for payment through the Accounts Payable system for all InCommunity entities. 

• Establish and maintain processes to support timely and accurate payment of invoices, and ensure all payments have the proper supporting documentation. 

• Review and release Accounts Payable batches in the Accounts Payable system. 

• Establish and maintain processes to support the necessary approvals for outgoing payments. 

• Develop, implement, and maintain systems and procedures related to accounts payable activities to ensure adherence to company policies and procedures. 

• Problem solve AP issues and establish or improve processes through process changes and automation. 

• Analyzes vendor accounts, negotiate terms with vendors where necessary and respond to vendor request and inquiries. 

• Manage and perform scheduled and unscheduled check runs, upload ACH files to the bank for approval and processing and perform positive pay activities. 

• Verify AP subledger reconciles to the General Ledger at period end closings and prepare month end AP account reconciliations. 

• Reviews AP Aging weekly and address aged vouchers. 

• Create and maintain all accounts payable reports and all accounts payable files. 

• Manage invoice accrual spreadsheet during month end close. 

• Compile annual 1099 data, address issues and issue 1099s.  

• Responsible for ensuring compliance with all applicable laws, rules, and regulations.  

• Copying, filing and other administration duties when necessary.  

• Other duties as assigned.

Qualifications

Education, Certifications & Experience Requirements 

Minimum Bachelor’s Degree (B.A.) in Accounting or related field from a four-year college or university with 3-5 years of experience in Accounts Payable. 

Supervisory Responsibilities 

This position has supervisory responsibilities for the Accounts Payable Specialist and Accounts Payable activities. 

Work Environment & Physical Demands 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate. 

While performing the duties of this job, the individual is frequently required to stand, walk, reach with hands and arms, and talk or hear.  The individual is occasionally required to sit, use hands to finger, handle, or feel, climb, or balance, stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. 

Travel Required 

This position requires occasional travel.