Accounts Payable Clerk - On-Site

SUMMARY:

Our associates deliver a higher standard of business services to support medical care and behavioral health care. We maintain professionalism, integrity, and commitment as we solve problems and make lives easier.

ESSENTIAL FUNCTIONS: 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process weekly payment of vendor invoices 
• Complete AP closing process 
• Review, process, and upload medical supply invoices 
• Prepare balance sheet reconciliations as required 
• Correspond with vendors and respond to inquiries in a timely manner 
• Obtain tax id number/W-9 from all vendors 
• Receive, review, and enter vendor invoices into the accounting system accurately and promptly in a high-volume environment
• Code invoices to the correct general ledger accounts, departments and locations
• Route invoices to budget owners for approval and follow up on pending approvals
• Prepare weekly payment runs by check, ACH, or wire
• Set up and maintain vendor master records, including W-9s, remittance details and payment terms
• Verify any change to vendor banking information independently to prevent payment fraud
• Answer vendor inquiries about payment status and resolve account issues professionally
• Reconcile vendor statements and follow up on past-due or unapplied items
• Reconcile the AP subledger to the general ledger every month
• Maintain and review the AP aging report and flag issues to management
• Collect W-9s, track 1099-reportable vendors and prepare annual 1099 filings
• Keep AP records organized and audit-ready, and provide documentation for audits
• Any and all other duties as assigned

BENEFITS:

• Referral program
• 401(k) w/employer match
• Health insurance
• Vision insurance
• Dental insurance
• Professional Development
• Paid Time Off
• Disability Insurance

Qualifications

REQUIRED EDUCATION AND EXPERIENCE:

• High School Diploma or equivalent required
• 5 years of relevant experience required 
• Strong Microsoft Office, Internet, and email skills required
• QuickBooks experience, preferred
• Sage experience is preferred
• Experience with a $120 million annual revenue company preferred