Accounts Payable Associate

Veterans Sourcing Group

🇺🇸 United States

On-site

4 weeks ago

Concur
triage
MS Office

4 weeks ago

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Job title: Confidential - Accounts Payable Associate

Start date: ASAP
End date: please confirm
Work location: 1271 AoA
Work schedule: Hybrid – 3 day/2 day schedule
This is a confidential search. As a reminder, please make sure whoever you speak with is not currently working at
Mizuho.
Job Description:
Associate job summary – Accounts Payable
The Associate level AP employee will be organized, detail-oriented, personable and a process-driven individual. They
will be a self-starter, able to work autonomously without supervision, and provide financial and administrative support
to the Finance management team as well.

Important: We would like the candidate to have significant experience working with Concur.

Essential duties and responsibilities
Invoice
 Reply to inquiries about payments and invoices from vendors and customers.
 Coordinate and perform functions related to month-end close, including journal. entries, vendor statement
reconciliations, accruals and balance sheet substantiation.
 Work closely with all departments and outside vendors to ensure the recording accuracy of invoices
 Excellent Time management skills
 Process and input invoice records promptly and accurately; PO and Non PO.
 Overseeing scheduled department activities to ensure that they are completed accurately and on time.
 Compiling, analyzing, and reporting financial information to management and government agencies.
 Facilitating department objectives.
 Implementing, improving, and enforcing department policies and controls to increase and maintain accuracy
and efficiency.
 Supplier / Business Partner onboarding; verifying federal ID numbers, maintain new or update vendor names
and all related data
 Resolving payment run problems; issuing stop-payments, reissues and voids
 Resolving purchase order variances, and any invoice disputes or variances
 Ensure valid supporting documentation for all invoices are received
 Ensuring credit is received for outstanding memos, or purchase order amendments
 Understand full cycle AP/AR and all related invoice and payment entry impacts
 Assess, reconcile and report sales & use/CRT taxes on 3rd party invoices where applicable
 Provide accurate and effective document preparation and records management relative to the AP function in
accordance with records retention policies and procedures
 Protect organization's value by keeping information confidential
 Update job knowledge by participating in educational opportunities
 Annual audit support and any other ad hoc projects as assigned

Travel and Entertainment

 Supporting, configuring T&E and associated applications (Concur), providing subject matter expertise.
 Triage and dispose production support tickets effectively, accurately and efficiently.
 Own T&E application's health in terms of availability, scalability and reliability.
 Support corporate card application and integration with service providers (Client) and Ovation (for travel
booking).
 Assist in configuration of corporate card and GL interfaces
 Create T&E applications extensions leveraging Concur APIs to support business process integration.
 Assist with documenting and revising internal policies, communication and training materials
 Resolve issues in accordance with the company's travel policies
Qualification requirements

 Associates Degree or equivalent
 5+ years accounts payable experience
 Knowledge of general accounting principles, regulatory standards and compliance requirements
 Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
 High degree of accuracy, attention to detail and confidentiality
 Excellent data entry skills
 Excellent analytical, problem solving and decision making skills
 Strong verbal, listening and written communication skills
 Effective organizational, stress and time management skills
 Demonstrates a sense of urgency and ability to meet deadlines
 Ability to work independently or as a team member
Education: Associates Degree or equivalent

Accounts Payable Associate · Veterans Sourcing Group

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