Accounts Payable Analyst

ABOUT THE COMPANY:

Guttman Holdings, Inc. is a 100% employee-owned energy Company and the parent organization of Guttman Energy, Guttman Renewables, and Source One Transportation.

Those three entities united to form Guttman Holdings on November 30, 2022, under an Employee Stock Ownership Plan (ESOP). Since then, each entity has maintained their individual name and operations while collectively focusing on continued growth and success.

The Guttman businesses operate in the refined petroleum products market, providing customized fueling solutions for industrial, commercial, retail, governmental, and transportation operations across the eastern United States.

Guttman Holdings prioritizes safety, service, and respect for our fellow employee owners, customers, vendors, and the communities where we operate and serve. Those principles combined with our Core Values: respect, lead, collaborate, serve, and solve shape our culture and guide our daily operations.

POSITION SUMMARY:

This position will support all functions within the Accounts Payable department and will report to the Accounts Payable Supervisor. The Accounts Payable Analyst will be responsible for managing and processing vendor invoices and payments using automated Accounts Payable and AI-driven invoice processing systems, ensuring accuracy and timeliness in compliance with internal controls; assisting the Accounts Payable Supervisor with implementing and maintaining process improvements, researching and reconciling vendor accounts, and addressing and resolving inquiries for all internal and external stakeholders related to Accounts Payable.  

PRIMARY RESPONSIBILITIES:

• Monitor AI performance and identify opportunities to improve automation accuracy and efficiency.
• Escalate system exceptions and process anomalies promptly to ensure all automated AP processes remain uninterrupted.
• Participate in testing, implementation, and continuous improvement of AI-enabled finance technologies and company automation initiatives.
• Analyze Accounts Payable data to identify trends, discrepancies, duplicate payments, and process improvement opportunities.
• Review, validate and process vendor invoices accurately and timely using automated Accounts Payable and AI-driven invoice processing systems.
• Communicate and collaborate with other internal teams to analyze and resolve vendor related discrepancies, as well as contact vendors for revised invoices in a timely manner.
• Track outstanding invoice discrepancies and update Accounts Payable Supervisor weekly on unresolved issues.
• Create and update process documentation as needed.
• Research and reconcile vendor statements and accounts.
• Provide excellent customer service by communicating clearly and professionally with vendors, colleagues, and management, both orally and in writing.
• Ensure early pay discounts are taken on vendor invoices when eligible. 
• Support back-office audits by gathering information and documents needed.

More information about Guttman Holdings and Guttman Energy can be found at www.guttmanenergy.com.        

Qualifications

MINIMUM QUALIFICATIONS/REQUIREMENTS:

• Bachelor’s degree in accounting or related field

• 1-3 years of experience in Accounts Payable or other accounting field
• Excellent analytical, problem-solving and exception management skills
• Strong attention to detail
• Ability to effectively collaborate with fellow owners across the organization
• Proficiency in Excel is essential

PREFERRED QUALIFICATIONS:

• 1-3 years of experience working with an ERP system such as Microsoft GP is strongly preferred
• Demonstrated history of implementing process improvements
• Ability to work alongside AI-powered automation tools and digital workflows
• Working in multiple systems at once
• Adaptability to changing systems, workflows and business requirements

Note: The above statements are intended to describe the general nature and level of work being performed by people assigned this job. They are not exhaustive lists of all duties, responsibilities, knowledge, skills, abilities and working conditions associated with the job.

EEO STATEMENT:

Guttman Holdings is committed to a policy of equal employment opportunity for all individuals and does not discriminate on the basis of race, color, religion, sex, national origin, age, non-job-related disability, veteran status, sexual orientation, gender identity, marital status, citizenship status, or any other classification, as protected by federal, state or local law. Equal employment opportunity extends to all personnel practices.