Accounting Assistant

Ware Malcomb

🇺🇸 United States
Hybrid
Mid level
58 months ago
$22 – $25 / hour

DocuSign
Microsoft Office Applications
Deltek

58 months ago

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Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer.https://waremalcomb.com/life-at-ware-malcomb/
As an Accounting Assistant at Ware Malcomb, you will play a vital role in supporting the daily operations of the Accounting team by providing essential administrative assistance. You will be the first point of contact and create a welcoming and professional environment while fostering positive relationships with both clients and internal team members. This is a great opportunity to build administrative skills in a professional AEC environment, while gaining exposure to accounting processes and working closely with experienced professionals.

Your Role

Maintain project related filing
Compile backup receipts for invoicing
Create waivers for invoicing
Processing and data entry in Vantage accounting software
Emailing invoices to clients
Emailing clients to follow up on payment status
COI Requests
Finalizing AIA documents
Contract follow up emails
Expired DocuSign process
Attend monthly AR calls
Assist in monthly close out process
Logging email responses
Creating redacted prime agreements
Additional duties and miscellaneous projects, as assigned

Qualifications

A minimum of 1-2 year of experience working in an office setting
Excellent communication skills—written and verbal—are essential
Must be able to handle multiple tasks accurately
Detail-oriented individual who emphasizes accuracy is essential
Well-organized and thorough are essential traits of the individual
Must have experience with Microsoft Office applications
Experience with Deltek Vision/Vantagepoint software a plus
Knowledge of basic construction lien forms is a plus
Experience with billing, and completing payment applications, lien waivers and releases is a plus

The compensation range is $22-25/hr, plus benefits.Life at Ware MalcombThe final agreed upon compensation is based on individual education, qualifications, experience, licensing, project specialty/complexity and work location. At Ware Malcomb, certain roles are bonus eligible.This is a full-time, long-term position. Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

Accounting Assistant · Ware Malcomb

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