ACCOUNTING ASSISTANT

BENEFITS THAT BENEFIT YOU

• FREE YMCA Family Gym Membership and Program Discounts
• FREE Medical HMO Plans Available, Long-term Disability, Employee Assistance Programs, Basic Life Insurance 
• Affordable Medical PPO Option
• Education Assistance Program Up To $1,500 per year 
• YMCA Retirement Fund
• Paid Time Off, Sick Leave, and Holidays
• Flexible Schedule

What Does an Accounting Assistant Do?

• Enter and process third party payments and reconcile to member and organization accounts
• Assist with month-end and year-end closing activities to ensure government and agency receivable transactions are estimated and recorded into the proper accounting period
• Process physical and ACH payments received at the Association Office and complete deposit procedures related to those transactions
• Prepare journal entries as needed
• Serve as primary backup for Accounts Payable Manager 
• Generate financial reports related to accounts receivable, including aging reports, cash collections, and bad debt analysis and work with staff to update billing information and collect past due balances
• Communicate, coordinate and train branch staff on proper membership and operating processes and procedures 
• Communicate to collection agencies and chargeback centers to ensure accuracy with members disputing charges, send to collections, or those removed from collections
• Work with members and staff to resolve account discrepancies and/or ensure that payments are correctly applied and received in a timely fashion
• Assist branches in processing and uploading any required data and information needed by third party agencies in their billing requirements
• Utilize various communication channels, such as phone calls, emails, and letters, to follow up with members and collect outstanding payments (i.e. dues and donations) in a confidential manner

Our Commitment to Belonging

At the Channel Islands YMCA, we are committed to building bridges within our communities. We aspire to create spaces, experiences, and a culture where all people belong and feel connected.

Qualifications

• Must be at least 18 years old 
• Associate’s degree (Accounting or Finance preferred); related work experience may offset degree requirement  
• 2+ years' experience in related work preferred 
• Proficiency in Microsoft Office Programs and ability to quickly learn new systems 
• Knowledge of basic accounting principles  
• Complete required certifications within 60 days of hire
• Complete all required Branch and Position specific trainings as required within two weeks of hire
• Ability to obtain a criminal record clearance
• Maintain a valid California driver’s license, active participation in the California DMV Pull Program, an acceptable driving record and approval status as determined by the Channel Islands YMCA and/or its insurance carrier