Accountant Fixed Assets

Accountant Fixed Assets  

Midland College | Midland, Texas 

JOB SUMMARY 

Enter and reconcile fixed assets and non-capital inventory items, facilitate annual fixed asset audit, and update property transfers and disposals as needed. Prepare journal entries, prepare interdepartmental charges, prepare monthly sales tax report, prepare unclaimed property annually, review W-9's, prepare 1099's, record donations and check requests, and print checks.

ABOUT MIDLAND COLLEGE 

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region. 

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better. 

Three Core Values define our culture: 

YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset. 

STUDENTS – Student success is at the center of every decision we make. 

ACT– We take ownership, move with purpose, and deliver meaningful results. 

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace. 

What You Can Expect at Midland College: 

• A leadership team committed to action, collaboration, and continuous improvement. 
• A Board of Trustees that values stewardship, innovation, and long-term vision. 
• A community that believes deeply in the power of education to create opportunities. 
• Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day. 

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team. 

 ESSENTIAL FUNCTIONS

• Maintain fixed asset inventory system for the college, including entering fixed asset additions, disposals, and transfers
• Facilitate annual fixed asset inventory, review and update inventory transfers and disposals, and perform fixed asset inventory audits of selected departments
• Reconcile asset additions to accounts payable records to ensure that all additions are included in the fixed asset system
• Enter journal entries, budget adjustments, and other accounting transactions into the accounting system
• Assist departments with questions about fixed assets
• Reconcile and prepare monthly sales tax report
• Record Foundation donations and enter invoices
• Review W-9s for Midland College and the Midland College Foundation
• Prepare, file, and print 1099s annually for Midland College and Midland College Foundation
• Prepare interdepartmental charges for photocopies, media charges, and supplies
• Prepare unclaimed property reports and maintain a subsidiary of unclaimed checks
• Reconcile assigned general ledger accounts
• Maintain Foundation accounts under the direction of the Director of Accounting and Associate Director of Accounting
• Assign copy codes
• Print Accounts Payable, Student Refund, and Midland College Foundation checks
• Prepare daily cash balance report and review positive pay on a backup basis
• Other duties as assigned

Qualifications

Required Qualifications

• Bachelor's Degree in Accounting or a similar degree, with at least 9 hours in accounting
• Alternatively, 30 hours of college credit with at least 3 hours in accounting and a minimum of two years of experience in accounting, bookkeeping, or banking with complex reconciliation experience
• Computer literacy to include proficiency with Microsoft Excel
• 10-key by touch

Preferred Qualifications

• Reconciliation experience
• Accounts receivable experience
• Sales Tax experience
• Unclaimed Property experience
• W-9 & 1099 Experience
• Journal Entry Experience
• Non-Profit or Governmental experience

WORK ENVIRONMENT 

• Typical office 
• Business Hours 
• M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m. 
  • summer M-Th 7:30 a.m. – 5:30 pm 
• Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)  
• Occasional travel (less than 10%) 

Physical Demands

• Must be able to remain in a stationary position 50% of the time
• Must be able to sit or stand for long periods of time
• The person in this position needs to move to other locations on campus occasionally
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• The person in this position frequently communicates with others; must be able to exchange accurate information
• Frequently moves equipment or paperwork weighing up to 20 pounds
• Duties indoors and some outdoors
• Office environment
• Ability to work extended hours and attend Midland College or community events

Salary Range: $61,774 - $62,700

BENEFITS: 

Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.  

• medical, prescription, dental, and vision plans, FSA 
• retirement savings programs 
• tuition remission for employees 
• generous paid time off including winter break  

To learn more go to:Midland College Benefits  *eligibility may vary based on job classification 

SECURITY SENSITIVITY 

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation. 

Special Instructions to Applicants  

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.