Accountant

Job Function: Finance and Accounting

Job Family:General Accounting

Key Responsibilities

Cash Application

• Apply daily customer payments (checks, ACH, wire, credit card, lockbox) to the correct invoices in the ERP.
• Research and resolve unapplied cash, short payments, overpayments, and remittance discrepancies.
• Post deductions and credits, and route disputes to Sales or Customer Service for resolution.
• Reconcile daily cash receipts to bank activity.

Accounts Receivable

• Generate and send customer invoices and statements accurately and on schedule.
• Monitor the AR aging report and follow up on past-due accounts by phone and email.
• Maintain customer account records, credit memos, and collection notes.
• Support credit reviews and recommend holds or write-offs to management.
• Help reduce Days Sales Outstanding (DSO) and bad debt.

Accounts Payable

• Receive, review, and enter vendor invoices, matching to purchase orders and receipts (2-way and 3-way match).
• Obtain proper approvals and code invoices to the correct GL accounts.
• Prepare and process scheduled payment runs (check, ACH, wire).
• Maintain vendor master files, including W-9s and banking details, with fraud controls in place.
• Respond to vendor inquiries and reconcile vendor statements.

Month-End and General Accounting

• Reconcile AR and AP subledgers to the general ledger each month.
• Prepare accruals, aging reports, and supporting schedules for month-end close.
• Assist with internal and external audits by providing documentation.
• Follow internal controls and recommend process improvements.
• Perform other accounting duties as assigned.

Qualifications

Required

• Associate's degree in Accounting, Finance, or a related field, or equivalent work experience.
• 2 to 4 years of experience in cash application, accounts receivable, and/or accounts payable.
• Working knowledge of ERP systems (such as NetSuite, SAP, Oracle, or Microsoft Dynamics).
• Intermediate Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and filtering.
• Strong attention to detail and accuracy with high transaction volumes.
• Clear, professional communication with customers, vendors, and coworkers.
• Ability to manage deadlines, prioritize, and handle confidential information.

Preferred

• Bachelor's degree in Accounting or Finance.
• Experience in a manufacturing or medical device environment.
• Familiarity with lockbox processing, bank portals, and AP automation tools.
• Understanding of GAAP and internal controls (SOX a plus).