Accountant

Responsibilities

Financial Management

• Maintain accurate financial records in accordance with Generally Accepted Accounting Principles (GAAP) and nonprofit accounting standards.
• Manage the organization’s general ledger, journal entries, and account reconciliations.
• Reconcile bank and credit card accounts monthly.
• Monitor organizational cash flow and support financial planning.

Grant and Contract Accounting

• Track grant expenditures across multiple funding sources.
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• Ensure compliance with grant and contract financial requirements.
• Work with program managers to track budget vs. actual expenses.
• Prepare financial reports required by funders and government contracts.

Financial Reporting

• Prepare monthly financial reports including:
• Statement of Activities (Profit & Loss)
• Balance Sheet
• Budget vs. Actual Reports
• Cash Flow reports
• Provide financial summaries for board meetings and leadership review.

Budgeting and Financial Planning

• Assist the Executive Director with development of annual program and organizational budgets.
• Monitor budget performance and flag potential financial risks.

Compliance and Internal Controls

• Maintain and strengthen internal financial controls and accounting procedures.
• Support preparation of IRS Form 990 and annual financial audits.
• Ensure compliance with nonprofit financial regulations and grant requirements.

Accounts Payable and Receivable

• Process invoices, payments, and expense reimbursements.
• Track receivables including grants, contracts, and donations.
• Maintain financial documentation and audit-ready records.

Financial Systems

• Manage accounting systems, credit card system and payroll system.
• Support implementation of financial policies including:
• Procurement policy
• Cash receipt procedures
• Financial contingency planning
• Operating reserve policies

Work closely with the Bookkeeper

• Collaborate closely with the organization’s bookkeeper to ensure accurate recording of financial transactions, timely reconciliations, and proper classification of expenses.
• Review bookkeeping entries regularly to ensure compliance with nonprofit accounting standards and grant requirements.
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• Provide guidance and oversight to ensure financial records support accurate reporting, audits, and organizational financial transparency.

Qualifications

Education

Bachelor’s degree in Accounting, Finance, or related field.

Experience

• Minimum 3–5 years of accounting experience.
• Experience with nonprofit or grant accounting preferred.

Skills and Competencies

• Knowledge of nonprofit financial management and grant compliance
• Strong attention to detail and organizational skills
• Ability to manage multiple funding sources and deadlines
• Strong analytical and financial reporting skills
• Proficiency in Aplos, Excel, and financial reporting tools
• Ability to work collaboratively with program managers and leadership

Preferred Qualifications

• CPA certification or progress toward CPA
• Experience with government grants and nonprofit audits
• Experience working with community-based or social service organizations