ACCOUNT OFFICER II

The Role:
Responsible for end-to-end Accounts Receivable (AR), Accounts Payable (AP), Banking and Financial Operations activities, ensuring accurate transaction processing, compliance with financial and tax requirements, stakeholder support, and timely financial reporting.

Key Roles & Responsibilities

·       Generate, review, validate, finalize and issue sales invoices in IFS.

·       Verify invoice accuracy, VAT treatment, purchase order alignment, customer details and supporting documents.

·       Perform compliance validations including VIES checks and other regulatory requirements.

·       Coordinate with internal stakeholders to obtain missing or incorrect information.

·       Process advance invoices and reconcile them with final invoices.

·       Ensure urgent and high-priority invoices are processed within required timelines.

·       Distribute invoices through email, customer portals and other customer-specific systems.

·       Maintain complete invoice records and documentation in IFS.

·       Handle customer inquiries related to invoices and orders.

·       Process chargebacks and write-offs based on Treasury instructions.

·       Support intercompany invoicing and monthly settlement activities.

·       Manage specialized invoicing activities including lending, scrap and contract management invoices.

·       Receive, review and process supplier invoices and credit notes through KOFAX and IFS.

·       Validate VAT treatment, supplier information, purchase order alignment and supporting documentation.

·       Return incorrect invoices to suppliers for correction.

·       Manage interim account postings and ensure timely clearing.

·       Ensure invoices are available for payment within agreed deadlines.

·       Assess labor-related invoices for WKA (Dutch Chain Liability Act) applicability and allocate amounts to the G-account where required.

·       Monitor and reconcile interim accounts and self-billing transactions.

·       Respond to supplier invoice-related inquiries.

·       Process and reconcile all bank movements in IFS.

·       Prepare and review payment batches.

·       Monitor and resolve unapplied, misapplied and unidentified payments.

·       Manage intercompany netting activities and reconcile balances.

·       Support period-end controls and bank reconciliations.

·       Respond to banking and payment-related inquiries.

·       Responsible for reporting to the Accounts and Administration.

Key Activities

·       Generate, review and finalize invoices.

·       Distribute invoices and maintain records.

·       Validate and post supplier invoices and credit notes.

·       Process payments and apply receipts.

·       Reconcile bank transactions and outstanding balances.

·       Manage customer and supplier inquiries.

·       Process chargebacks and write-offs.

Education

·       Bachelor’s or Master’s degree in Finance, Accounting, or a related field.

·       Professional qualification CMA or equivalent is advantageous.

Experience and Knowledge

·       10+ years of experience in Finance.

·       Strong understanding of accounting principles and financial processes.

·       Knowledge of Purchase-to-Pay (P2P) and Quote-to-Cash (Q2C) processes.

·       Experience with ERP systems, preferably IFS.

·       Proficiency in Microsoft Excel, Word, Teams and Outlook.

Core Competencies

·       Excellent written and verbal communication skills in English.

·       Strong stakeholder management and relationship-building skills.

·       Customer-focused and proactive mindset.

·       Ability to work independently and collaboratively.

·       Strong analytical and problem-solving capabilities.

·       Highly organized, accurate and detail-oriented.

·       Ability to positively influence stakeholders.

·       Strategic thinking and long-term perspective.