Academic Department Specialist - Upward Bound

Academic Department Specialist – Upward Bound

Date: September 2026

Salary Range: $12.50

Position Type: Part Time

Position Status: Hourly/Non-Exempt

Pay Frequency: Monthly

Location: Arkansas City Main Campus – Arkansas City, KS

Department: Upward Bound                                      

Reports To: Director of Upward Bound Trio Program

Job Summary: 

The Program Secretary is responsible for assisting the Academic Coordinator and Program Director with day-to-day operations and data support for the Upward Bound Program.

Position Duties:

• Prepare correspondence from staff.
• Assure proper admission documents and other correspondence documents are maintained in participant’s files.
• Assist Program Director with data collection.
• Provide program information to those who inquire by phone or in the program office.
• Process reports and related information about the program.
• Maintain computerized tracking system.
• Create on-line monthly newsletter of Upward Bound participants and parents.
• Report directly to the program director.
• Must be punctual and timely in meeting all requirements of performance, including, but not limited to attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.
• Maintain courteous, professional and effective working relationships with employees, target high schools and/or any other representatives of external organization.
• Comply with all College policies and procedures
• Assist the Director of Upward Bound Trio Programs by performing other related duties as assigned.

Required Knowledge and Skills:

• Proficient at typing and word processing.
• Strong English language skills.
• Demonstrated competency in filing and data collection.
• Ability to communicate effectively.
• Ability to relate well to high school students.
• Knowledge and skills in basic computer applications.
• Background similar to that of participants preferred.
• Familiar with web-based application.

• Ability to work independently, as well as on a team.
• Ability to work and maintain the highest level of confidentiality.

• Good communications skills, both written and spoken.
• Ability to organize and prioritize work. Work well under deadline pressures.
• Excellent human relations skills. Ability to work with individuals from a variety of backgrounds.
• Have a valid drivers license.

Required Education Background:

• High School diploma or equivalent

Required Experience:

• A minimum of six months of clerical experience is required.
• Experience in an educational setting preferred.
• Must exhibit training, sensitivity and commitment to the needs of students from disadvantaged backgrounds.

Supervisory Requirements: none

Physical Requirements:

Ability to sit or stand for extended periods of time; ability to move freely around the campus and outreach centers; ability to lift up to 20 pounds; ability to bend, stoop, reach and grasp as required to perform responsibilities; ability to drive motor vehicle; and ability to work on the computer for long periods of time.  

Work Environment:

Work performed in an office environment.