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TT

Academic Admin Coordinator

Texas Tech University System
  • 🇺🇸 United States
  • On-site
  • 1 day ago
  • FERPA
  • MS Access
  • Excel
  • Outlook
1 day ago
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Position Description

Provide office services by implementing administrative systems, and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas.

Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP.

Major/Essential Functions

  • In cooperation with leadership, responsible for inputting, validating and monitoring the course calendar. Employee should be able to effectively collaborate with clinical faculty for timely completion of assigned projects relative to the dental school curriculum. 
  • Employee should demonstrate knowledge of required documentation and data to assist with the development and implementation phase. 
  • Responsible for managing the coursework uploading and deadlines with accuracy in the institutional LMS for the assigned student cohort Employee should demonstrate knowledge of specified software applications utilized for demands of daily course activity operations. Employee will expected to follow FERPA and HIP AA standards of confidentiality.
  • Responsible for proctoring as a regular member of the team. Complies with all applicable policies and procedures and institutional and departmental guidelines. 
  • Responsible for scheduling the appropriate rooms and required equipment/materials for all educational events as requested by faculty. Employee should be able to demonstrate knowledge of the event management system and work effectively with appropriate personnel throughout campus to coordinate and collaborate appropriate the scheduling of various accommodations/venues for educational activities requested by clinical faculty. 
  • Validate roll-over period sessions for upcoming school year. Employee should demonstrate knowledge of required data.
  • Work with other academic coordinators to organize course introductions events. 
  • Provide administrative support for the Office of Academic Affairs for Woody L. Hunt School of Dental Medicine (WLHSDM) as other duties as assigned. Assist in the assembly of all materials needed for the Office of Academic Affairs.
  • Adhere to all policies/procedures and practices (Regents Rules| TTUS| HSECEP OPs| etc.). 
  • Personally, and consistently demonstrate, display, and act in accordance with Texas Tech Health El Paso’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serves as a Values Leader while actively promoting and encouraging staff across the institution. 
  • Perform all other duties as assigned.
  • Remain current with all licensure, certifications and mandatory compliances and trainings required of this position.

Required Qualifications

  • Bachelor’s degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Preferred Qualifications

  • Proficient in MS Access, Word, Excel, Power Point, Outlook.
  • Willing to learn more job specific programs.
  • Excellent written and oral communications skills.
  • Excellent typing and note-taking skills.

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.


 

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website athttps://www.ttuhsc.edu/compliance/clery-report.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
  • Org Level 1: Texas Tech Unv Hlth Sci Ctr El Paso
  • Campus: HSC - El Paso
  • Department: Woody L. Hunt SDM Admin ELP
  • Does this position work in a research laboratory?: No
  • Required Attachments: Resume / CV, Transcript
  • Job Type: Full Time
  • Pay Basis: Hourly
  • Minimum Hire Rate: Compensation is commensurate upon the qualifications of the individual selected
  • Travel Required: Up to 25%
  • Shift: Day
  • Grant Funded?: No
  • Job Group: Information and Records Clerks

Academic Admin Coordinator · Texas Tech University System

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