Finance Operations Specialist - Country HQ, Helsinki, Finland

Location:Country HQ, Helsinki, Finland
Start Date:According to agreement
Position:Finance Operations Specialist, Baltics
Extent: Full time, permanent

Evidensia Eläinlääkäripalvelut Oy, part of the IVC Evidensia Group, is looking for a Finance Operations Specialist to support finance operations across our Estonian and Latvian businesses.

About the Role

In this role, you will act as a key link between local clinics, external accounting service providers, and internal finance stakeholders. You will support day-to-day finance operations, help ensure the quality and accuracy of accounting processes, and contribute to the continuous improvement of finance practices across the Baltics.

The role combines operational finance activities with accounting oversight and process coordination. While certain tasks involve daily administrative and operational support, we are looking for someone with a solid accounting background who can apply professional judgment, identify issues, and proactively drive solutions.

This position offers an excellent opportunity to deepen accounting expertise while gaining exposure to a broad range of finance processes within an international organization.

Key Responsibilities

Finance Operations

• Act as a key contact between clinics, external accounting service providers, and internal finance teams.

• Support and coordinate day-to-day finance operations across Estonia and Latvia.

• Manage and resolve finance-related inquiries through ticketing systems, email, and other communication channels.

• Support smooth cooperation between operational teams and external accounting providers.

• Contribute to the development and improvement of finance processes and ways of working.

Accounting Oversight and Controls

• Review transactions and provide accounting guidance and posting instructions to external accounting service providers, mainly focusing but not limited to Accounts- Payable and Receivable.

• Monitor accounting quality and ensure transactions are recorded accurately and in accordance with local accounting and VAT requirements.

• Perform controls and reviews to support reliable financial reporting and data quality.

• Identify accounting issues, investigate discrepancies, and coordinate their resolution.

• Support month-end and year-end closing activities.

Purchase-to-Pay Process Support

• Coordinate supplier invoice-related processes together with clinics and external accounting providers.

• Follow up on outstanding items and support actions to reduce delayed and late payments.

• Assist in resolving supplier inquiries, payment issues, and invoice disputes.

• Ensure agreed controls and procedures are followed consistently.

Order-to-Cash Process Support

• Act as a finance contact for clinics and customers regarding invoicing, disputes, and payment-related matters.

• Support customer credit note processes and related documentation.

• Assist in resolving customer account discrepancies and reconciliation items.

• Support follow-up activities related to outstanding receivables and finance process improvements.

Reconciliations and Reporting Support

• Perform reconciliations, including cash reconciliations and balance sheet account reviews.

• Participate and assist in the financial statement process

• Participate in inventory count processes and related controls.

• Support travel and expense reporting activities.

• Assist with audit requests and finance documentation.

• Support local reporting and other recurring finance activities as required.

Continuous Improvement

• Participate in finance projects and process improvement initiatives.

• Identify opportunities to strengthen controls, improve efficiency, and enhance data quality.

• Support the implementation of best practices across Baltic finance operations.

What We Are Looking For

Experience and Qualifications

• Relevant degree in Accounting, Finance, Business Administration, or related field.

• 3+ years previous experience in accounting, bookkeeping, finance operations, or a similar finance role.

• Good understanding of accounting principles and financial processes.

• Experience with reconciliations, accounting controls, and month-end activities.

• Ability to understand and assess accounting treatments and identify potential issues.

• Experience working with ERP and finance systems is considered an advantage.

• Experience working with outsourced accounting providers is considered beneficial.

Personal Attributes

• Proactive, hands-on, and solution-oriented approach to work.

• Strong problem-solving and analytical skills.

• Ability to take ownership of tasks and drive issues through to resolution.

• Strong attention to detail and commitment to accuracy.

• Good organizational skills and ability to manage multiple priorities.

• Strong communication and stakeholder management skills.

• Continuous improvement mindset and willingness to challenge existing processes constructively.

Language Skills

• Estonian and English language skills are a prerequisite for this position.

• Finnish language skills are considered a strong advantage.

What We Offer

• A varied role supporting finance operations across Estonia and Latvia.

• Opportunity to work in a leading international veterinary healthcare organization.

• A collaborative and supportive Nordic-Baltic finance team environment.

• Exposure to a broad range of accounting and finance processes.

• Opportunities to develop professionally and gradually take on broader responsibilities within the finance function.

• The possibility to contribute to process improvements and strengthen finance operations across the Baltic businesses.

For further information about the position, please contact

Jonathan Långnabba,Finance Operations Manager,jonathan.langnabba@evidensia.fi

For phone enquiries: +358 50 528 4342,Thursdays and Fridays between 16 and 17 pm Finnish time.