Security Project Coordinator

Location & Remote Flexibility
While this job posting lists a specific state to meet platform requirements,this is a 100% nationwide remote position. We encourage qualified candidates located anywhere within the United States to apply!
 

Responsibilities 

Project Tracking & Velocity

• Update and maintain real-time project schedules, task lists, milestone trackers, and action item logs across multiple security workstreams using designated project management software (e.g., Asana).
• Track cross-functional project dependencies, monitor progress timelines, and maintain team RAID logs (Risks, Assumptions, Issues, Dependencies) to proactively flag at-risk milestones to the Project Manager.
• Update project dashboards and reporting tools with current operational data, leveraging project management software and basic data visualization tools to provide ongoing visibility into pipeline health.
• Monitor outstanding project deliverables and follow up with tactical stakeholders to ensure project tasks are completed within agreed-upon timelines.

Meeting Coordination & Administration

• Coordinate schedules and logistics for project meetings, working group sessions, and project milestone reviews under the direction of team leadership.
• Prepare detailed meeting agendas, capture clear meeting minutes, and document critical action items (AIs) and decision logs for timely distribution to project stakeholders.
• Provide administrative support for the team’s centralized intake pipeline, assisting with the initial organization of incoming project requests.

Documentation Governance & Audit Readiness

• Maintain project documentation, change records, and deviation reports in organized, controlled, and easily accessible enterprise repositories (e.g., Google Workspace, team portals).
• Ensure ongoing project artifacts, meeting minutes, and compliance deliverables are continuously validated, complete, and structured to satisfy internal and external regulatory audit requirements.
• Assist in collecting, compiling, and organizing raw project metrics and performance data to support the preparation of Monthly Readouts and Quarterly Business Reviews (QBRs).
• Provide formatting and compilation support for project briefings, slide decks, and status reports to ensure alignment with organizational standards and branding parameters.

Minimum Qualifications

• 3–5 years of professional experience in project coordination or administrative project support roles, preferably within corporate security, operations, or highly matrixed technology environments.
• Demonstrated proficiency with enterprise project management tracking systems (e.g., Asana, Smartsheet, Jira) and collaboration suites (e.g., Google Workspace, MS Office).
• Proven track record of successfully maintaining complex project schedules, logging task updates, and tracking cross-functional project dependencies to preserve milestone velocity.
• Strong experience orchestrating meeting logistics, developing structured agendas, and rapidly capturing high-quality, actionable meeting minutes and RAID log items.
• Capability to organize raw data, track performance metrics, and consistently update status-reporting frameworks or progress dashboards.
• Experience working successfully within a managed service, consulting, or staff augmentation model.
• Associate’s or Bachelor’s degree in Business Administration, Project Management, or a related field, or equivalent practical experience.

Preferred Qualifications

• CAPM (Certified Associate in Project Management) certification or completed academic coursework in formal project management methodologies (Agile, Waterfall).
• Foundational familiarity with corporate security concepts, governance terminology, or compliance workflows.
• Practical exposure to data visualization or dashboard maintenance tools (e.g., Tableau, Power BI, Looker Studio/Google Data Studio).

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