Manager, Procurement

Seneca Polytechnic at a Glance

At Seneca Polytechnic, we are committed to delivering exceptional learning experiences that prepare students for success in an evolving world. Our employees play a vital role in supporting student achievement, operational excellence, and innovation across the institution.

As Manager, Procurement, you will help ensure that Seneca’s academic and administrative teams have access to the goods and services they need to deliver outstanding experiences for students, employees, and the broader community. This is an exciting opportunity for a procurement professional who enjoys building strong partnerships, navigating complex procurement environments, and influencing strategic decisions that support institutional priorities. The role combines strategic sourcing, contract management, supplier engagement, compliance oversight, and process improvement within a large and dynamic public-sector environment.

Responsibilities

Strategic Sourcing & Supplier Management

• Research, develop and prepare tenders, RFXs (i.e.; Request for Quotations {RFQs}, Request for Proposals {RFPs} for all departments
• Manage the entire RFx/Tender process, i.e. meet with internal stakeholders to identify the scope/requirement, consult on the Procurement process and related timelines, provide coaching on expected outcomes, advise and manage complex analysis to help with the evaluation/supplier selection process
• Develop awards and maintain the contracts created through the tender process (RFP, RFQ, RFI, RFSQ). Liaise with prospective suppliers to ensure full transparency, fair and open competition
• Supplier Management/Governance: Develop and monitor the SLAs, KPIs, Scorecard review sessions, governance frameworks and strategic business partnerships to ensure Suppliers adhere to service levels in contract
• Act as a lead resource for operational initiatives and provide advice and solutions for the Procurement of goods and services
• Act as the liaison between Legal and the Supplier with internal departments on all Procurement related matters. This includes proactively engaging internal departments in advance of contract expiration to work on sourcing strategies
• Manage highly sensitive and confidential projects that directly involve the staff, Senior Executives and Human Resources

Procurement Operations

• Monitor compliance with Government requirements, BPS Procurement Directives, trade agreements, and organizational procurement policies and procedures
• Lead the continuous review and improvement of procurement policies, procedures, and operational practices to ensure regulatory compliance and efficiency
• Oversee market research and sourcing strategies to secure goods and services that deliver best value and meet organizational needs
• Ensure all procurement activities are conducted in accordance with applicable legislation, governance requirements, and ethical procurement standards
• Manage and oversee the requisition and purchase order approval processes, ensuring timely processing and compliance with delegated authority requirements on an as-needed basis
• Prepare, review, and analyze procurement spend data, performance metrics, and government reporting requirements to support informed decision-making

Procurement Directives, Ethical and Legal Procurement Practices

• Resolve issues when improper Procurement Policy & Procedures have not been followed
• The effective and efficient servicing of the Procurement requests within the guidelines of the Signing Authority and Procurement Policy & Procedures

What You Bring to Seneca

• Minimum of seven (7) years in procurement, strategic sourcing, contract management, supplier negotiations, or a related field, ideally within the broader public sector
• A post-secondary diploma or degree in Business, Supply Chain Management, Finance, or a related field, or an equivalent combination of education and experience
• A professional procurement designation such as CSCMP, OPBA, or CPPO, or active progress toward obtaining one
• Strong knowledge of competitive procurement processes, procurement legislation, public sector compliance requirements, and ethical purchasing practices
• Demonstrated ability to manage multiple priorities, navigate complex stakeholder environments, and make sound business decisions
• Excellent relationship-building, communication, negotiation, and influencing skills
• Strong analytical and problem-solving abilities, with the confidence to evaluate risk, interpret supplier submissions, and develop practical solutions
• Experience using enterprise business systems and Microsoft Office applications to support procurement operations and reporting

This role offers the opportunity to make a meaningful impact across Seneca by helping teams acquire the resources they need to support learning, innovation, and student success while ensuring responsible stewardship of public funds.