HIM Medical Records

Position Summary

We are seeking a highly organized, detail-oriented, and dependable HIM / Medical Records Custodian to join our busy 10-physician care center. This position is responsible for maintaining the accuracy, integrity, confidentiality, and accessibility of patient health records while supporting physicians and staff with timely medical-record services.

The ideal candidate:

• Understands the importance of accurate health information, has strong knowledge of HIPAA and medical-record requirements, and can effectively manage competing priorities in a fast-paced medical practice.
  applicable regulations.
• Ensure patient records are complete, accurate, properly filed, and readily accessible to authorized staff.
• Process medical-record requests, including requests from patients, attorneys, insurance companies, other healthcare providers, and authorized third parties.
• Respond to record requests within required timeframes while following appropriate authorization and release procedures.
• Monitor and process incoming medical records, referrals, reports, correspondence, and other health information.
• Maintain strict confidentiality of protected health information and follow HIPAA and other applicable privacy requirements.
• Communicate professionally with patients, providers, staff, outside medical facilities, and other authorized requestors.
• Perform other HIM and medical-record duties as assigned.

Location:Proliance Edmonds Orthopedic Center (Edmonds, WA)

Schedule: Monday - Friday, 8:00am - 5:00pm

Key Duties and Responsibilities

The key duties and responsibilities of the Health Information Management Specialist include, but are not limited to:

• Responsible for maintaining accurate tracking file for receipt of dictation and signatures.
• Communications with physicians and their care teams to ensure timely receipt of dictation and signatures.
• Responsible for meeting active annual goals for the medical records department with chart audits and compliance.
• Verify and operate within state mandated requirements for medical records requests.
• Issue invoices and track payments from entities requesting medical records.
• Retrieve appropriate chart documentation as indicated by the facility policy for returning patients.
• Maintain confidentiality and compliance measures for medical records maintenance at the center.
• Tracking completion of pathology reports.
• Assist with the registration of surgery patients including obtaining all appropriate insurance information and signatures from patients.
• Assist in retrieval hospital/ER records for all transfer patients and/or cases.
• Accountable for reporting occurrences through the established reporting process related to employee and/or patient/visitor events.
• Fosters the developmental and educational process of self, colleagues, trainees and students (includes functioning as a preceptor as needed).
• Participates in acceptable continuing education, fostering career and skill development including meeting departmental continuing education requirements.
• Assists in managing controllable costs by the proper, non-wasteful use of Surgery Center resources.
• Any and all other duties as assigned including those assigned to Patient Services Representative (see Patient Services Representative Job Description).

Education/Experience

• High School diploma/GED or equivalent
• Medical terminology knowledge preferred
• Two years of experience in related field preferred

Knowledge, Skills and Abilities

• Comply with company policies, procedures, practices and business ethics guidelines.
• Complete job required training.
• Comply with all applicable laws and regulations, (e.g. HIPAA, Stark, OSHA, employment laws, etc.)
• Demonstrate prompt and reliable attendance
• Work in the surgery center during business hours 
• Travel independently throughout the surgery center (which may include movement from floor to floor); frequent bending, lifting, standing, stooping or sitting for long periods of time may be required
• Work at an efficient and productive pace, handle interruptions appropriately and meet deadlines
• Communicate and interact in a respectful and professional manner
• Prioritize workload while being flexible to meet the expectations of the daily operations
• Apply principles of logical thinking to define problems, establish facts, and draw valid conclusions
• Understand and execute a variety of instructions
• Effectively operate equipment and communicate on and operate the phone system
• Work independently with minimal supervision
• Travel to other work locations, if required

Work Environment/Physical Demands

The work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable differently abled persons to perform the essential functions.