HR Admin & Accountant

About Hub

Real-world training data for frontier AI labs and robotics.

Tech

## Our Tech Stack & Engineering Challenges At Hub, we build and operate distributed, multimodal infrastructure that orchestrates large-scale real-world data pipelines from collection to enterprise delivery. ### The Core Pipeline Our engineering team builds and scales infrastructure across four core layers: * **Intelligent Distribution (HubApp):** Algorithmic matching engines that dispatch collection tasks to a verified network of global contributors based on hardware, location, and language profiles. * **Automated ML Processing:** Modality-specific pipelines for audio and egocentric video, including voice activity detection, denoising, speaker diarization, synchronization, motion analysis, and contextual labeling. * **HITL QA Engine:** Human-in-the-loop workflows that route processed assets to human verification nodes to ensure scope-of-work compliance. * **Data & Vector Architecture:** Petabyte-scale data ingestion using object storage, PostgreSQL for metadata, and Qdrant for semantic indexing and asset retrieval. ### Hard Problems We Are Solving * **The Robotics Frontier:** Building data pipelines for embodied AI using real-world first-person environmental and motion data to train advanced robot policies. * **High-Throughput Refactoring:** Converting experimental data science workflows into scalable, containerized production systems. * **Absolute Traceability:** Maintaining end-to-end data provenance and integrity from asset capture through delivery to AI models.

The role

# Hub — HR Admin & AccountantHub is one of the fastest-growing data companies, providing real-world training data to the largest AI and robotics companies. Based in San Francisco and backed by Y Combinator and top VCs, its mission is to advance embodied AGI through real-world data and research.## ResponsibilitiesAs HR Admin and Accountant you run Hub's operational backbone: people, access and money. You manage the team on the people side and build a long-term recruitment pipeline.- Recruitment: manage interviews and build a long-term pipeline for every role we open.- Employee contracts and onboarding: account access, API keys, everything ready on day one.- Keep track of every account, API key and access across the company.- Expenses and salaries, right and on time.- Invoices: track them, audit them and get them paid, and invoice our clients.## Candidate profile2 to 5 years of experience in a similar role. More experience is welcome when the track record justifies it. We look for outliers with outstanding achievements and grit.- Fluent in both French and English, spoken and written.- Technical. At ease with API keys, access management and the tools our engineers use.- Extremely organized. Nothing slips, everything is tracked.- Extremely trustworthy, transparent and accountable. You'll hold contracts, salaries and the keys to every system.- Good communicator with candidates, the team and our partners.- CRM operator. Candidates, accounts and invoices live in a system, not in your head.- AI native. You can build agentic workflows that automate onboarding, access tracking, expenses and invoice audits. You research the field daily.- Big sense of ownership. If it touches people, access or money, it's yours until it's done.- Passionate about technology. You love finding the tool, or building the agent, that makes a process disappear.- Bonus: you're a Hermes Agent user, or run a similar always-on personal agent.## Tools and working stackAgentic workflows that automate onboarding checklists, access tracking, expenses and invoice audits.- A CRM and tracking system for candidates, accounts, API keys and invoices.- Frontier models for drafting, reviewing and reconciling, with a human check on everything that matters.- Your own agent setup, keeping every checklist moving.## Example missions (illustrative, not agreed targets or budgets)We need to recruit a new Full Stack Engineer. You manage the pipeline from A to Z, until the contract is signed and they're in a Slack channel with access to all threads, ready to start.- We need to know how much each employee spends on API credits every month.- We need to open a new office in Paris: company structure, location, paperwork. We move in within 60 days.## Compensation and work authorizationEmployer clarification relayed by Victor on 2026-09-25; the original JD remains the source for role responsibilities and work location.- Around USD 3,000 per month (approximately USD 36,000 annualized), with a somewhat higher or lower base possible depending on the profile; this is a reference budget, not a rigid minimum or maximum.- Hub says no existing work authorization is required for Account Manager, Executive Assistant, HR Admin & Accountant or Marketing Manager. This is the employer's stated recruiting policy, not a legal conclusion or a promise of visa sponsorship; it does not change the roles' stated locations or work modes.- Remote. Paris lab opening soon, and you'll be the one opening it.- Direct work with the founders, across every part of the company.## Recruitment process stated in the JDA short application read by the founders. We open your handles first: your LinkedIn and the systems and processes you've built.- One conversation, then a task from the real work, like the missions above.- We watch how you approach the problem, how you break it down, what you measure, and how you verify your own work.- Final conversation, then answer within 48 hours. The 48-hour answer is a stated process target, not a separately verified service commitment.## Application evidence requestedSend us a short application, in your own words. We want to hear the thing you've done that you're the most proud of, your professional handles (LinkedIn, links, etc) , and the story behind your achievements.Compensation/work-authorization update source: employer reply pasted verbatim by Victor into this workspace on 2026-09-25; no direct Slack-message timestamp or permalink was supplied.