Executive Assistant

About Hub

Real-world training data for frontier AI labs and robotics.

Tech

## Our Tech Stack & Engineering Challenges At Hub, we build and operate distributed, multimodal infrastructure that orchestrates large-scale real-world data pipelines from collection to enterprise delivery. ### The Core Pipeline Our engineering team builds and scales infrastructure across four core layers: * **Intelligent Distribution (HubApp):** Algorithmic matching engines that dispatch collection tasks to a verified network of global contributors based on hardware, location, and language profiles. * **Automated ML Processing:** Modality-specific pipelines for audio and egocentric video, including voice activity detection, denoising, speaker diarization, synchronization, motion analysis, and contextual labeling. * **HITL QA Engine:** Human-in-the-loop workflows that route processed assets to human verification nodes to ensure scope-of-work compliance. * **Data & Vector Architecture:** Petabyte-scale data ingestion using object storage, PostgreSQL for metadata, and Qdrant for semantic indexing and asset retrieval. ### Hard Problems We Are Solving * **The Robotics Frontier:** Building data pipelines for embodied AI using real-world first-person environmental and motion data to train advanced robot policies. * **High-Throughput Refactoring:** Converting experimental data science workflows into scalable, containerized production systems. * **Absolute Traceability:** Maintaining end-to-end data provenance and integrity from asset capture through delivery to AI models.

The role

# Hub — Executive AssistantHub is one of the fastest-growing data companies, providing real-world training data to the largest AI and robotics companies. Based in San Francisco and backed by Y Combinator and top VCs, its mission is to advance embodied AGI through real-world data and research.## ResponsibilitiesAs Executive Assistant you're the founders' right hand, a multitasker across research, operations and communication.- Market research on competitors, partners and new markets.- Drafting contracts.- Answering emails and group chats, and taking calls.- Managing small projects, to learn to manage big ones.## Candidate profile2 to 5 years of experience. More experience is welcome when the track record justifies it. Smart and creative, good at management and operations, with a strong background, ideally from a French business school. We look for outliers with outstanding achievements and grit.- Fluent in both French and English, spoken and written.- A true multitasker: research in the morning, a contract by lunch, a partner call in the afternoon.- Dedicated and service-minded. You make the people around you faster.- Comfortable taking calls and representing Hub with partners.- AI native. Proficient with AI and agentic workflows: they're how you research, draft and operate. You research the field daily.- Big sense of ownership. Every project you touch, small or big, is yours until it's done.- Passionate about technology. You follow AI and robotics because you love it, not because the job asks.- Bonus: you're a Hermes Agent user, or run a similar always-on personal agent.## Tools and working stackFrontier models and deep research agents for market and company research.- Agents that triage inboxes and group chats and draft the first reply.- Agentic workflows that automate the operations you optimize.- Your own agent setup, so the founders' right hand has a right hand too.## Example missions (illustrative, not agreed targets or budgets)We need a full research of all the egocentric data collection apps on the market right now.- We have a meeting with a major services marketplace. Do a full research on the company (services, finance, structure, history, decision makers) and prepare a 5-minute brief.- We need to sign a huge affiliate partner that owns 60 mechanic stores. Think of the terms, draft the contract and get it signed.## Compensation and work authorizationEmployer clarification relayed by Victor on 2026-09-25; the original JD remains the source for role responsibilities and work location.- Around USD 3,000 per month (approximately USD 36,000 annualized), with a somewhat higher or lower base possible depending on the profile; this is a reference budget, not a rigid minimum or maximum.- Hub says no existing work authorization is required for Account Manager, Executive Assistant, HR Admin & Accountant or Marketing Manager. This is the employer's stated recruiting policy, not a legal conclusion or a promise of visa sponsorship; it does not change the roles' stated locations or work modes.- Remote.- Direct work with the founders. Direct work with top AI labs.## Recruitment process stated in the JDA short application read by the founders. We open your handles first: your LinkedIn, projects you've led, things you've built.- One conversation, then a task from the real work, like the missions above.- We watch how you approach the problem, how you break it down, what you measure, and how you verify your own work.- Final conversation, then answer within 48 hours. The 48-hour answer is a stated process target, not a separately verified service commitment.## Application evidence requestedSend us a short application, in your own words. We want to hear the thing you've done that you're the most proud of, your professional handles (LinkedIn, links, etc) , and the story behind your achievements.Compensation/work-authorization update source: employer reply pasted verbatim by Victor into this workspace on 2026-09-25; no direct Slack-message timestamp or permalink was supplied.