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Project Coordinator - Generative AI Data Operations

🇲🇽 Mexico

Management

Machine Learning

SQL

Project Coordinator - Generative AI Data Operations

from 🇲🇽 Mexico

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Job Responsibilities:

Individual contributor who supports end-to-end delivery of multiple AI training data projects. Owns in collaboration with the project team, day-to-day execution, timelines, resources, and client communication to ensure delivery against scope and established processes. Manages end-to-end delivery of multiple workstreams that power Generative AI model training and evaluation, ensuring timelines, quality, and resources.

Key Responsibilities 

  • End-to-end delivery: Plan, launch, and run a project (data collection, labeling, evaluation). Define tasks, assign batches, and monitor progress and blockers. 

  • Timeline and scope control: Build simple schedules, track dependencies, manage changes within agreed scope, and escalate when scope, time, or cost are at risk. 

  • Quality management: Apply project guidelines and SOPs; perform spot checks; coordinate feedback loops and rework until standards are met. 

  • Client communication: Contribute to regular status touchpoints; share updates, risks, and next steps; capture and clarify requirements and guideline questions. 

  • Resource coordination: Forecast and request rater/annotator capacity; align shifts, handoffs, and training needs with internal teams and vendors. 

  • Risk and issue management: Maintain risk/issue logs; run basic root-cause checks; execute mitigation plans and document outcomes. 

  • Project administration: Keep trackers, dashboards, and documentation current (volumes, throughput, quality, incidents). Support PO/time entry and invoice confirmations. 

  • Process adherence & improvement: Follow SOPs and security/compliance policies; propose small improvements to increase speed, quality, or cost efficiency. 

  • Tooling: Use standard PM and data tools (spreadsheets, task boards, ticketing, basic BI) and help others follow usage conventions. 

Additional Job Details:

Education 

  • Bachelor’s degree or equivalent experience in business, data/operations, or related fields 

Experience 

  • 0–2 years in project/operations delivery or coordination (AI data, content review, labeling/annotation, or adjacent domains) 

Skills 

  • Organization and time management across multiple small/medium projects 

  • Clear client/vendor communication and expectation setting 

  • Use of spreadsheets, PM/task boards, and basic BI; familiarity with ETL/SQL is a plus 

  • Consistent application of SOPs, QA checks, and change/risk logs 

  • Ability to work independently day to day in a remote environment; escalates when needed 

Scope & Autonomy (C3 Alignment) 

  • Contributes to multiple small/medium projects end-to-end within established processes 

  • Independent day-to-day execution; seeks guidance for exceptions or material changes 

  • Makes routine delivery decisions within scope, cost, and quality guardrails 

by @maxrusakovic