Accounting Officer

About Vivant

Vivant is a fast-growing U.S.-based Managed Services Provider (MSP) delivering enterprise-grade connectivity, networking, VoIP, and managed IT solutions to multi-location businesses across the United States.

We operate in a high-performance, fast-paced environment where uptime, accountability, and customer experience matter.

We are expanding our remote team across Latin America and are looking for a detail-oriented Accounting Officer who thrives in a dynamic environment and enjoys working directly with clients, vendors, and cross-functional teams.

Role Overview

We are seeking a proactive and detail-orientedAccounting Officer to support our accounting, billing, collections, accounts payable, and financial reporting functions.

This role requires strong accounting fundamentals, excellent communication skills, and the ability to collaborate with U.S.-based clients, vendors, and internal teams while ensuring accuracy, timeliness, and operational excellence.

Key Responsibilities

• Manage accounting-related email and phone inquiries from internal and external stakeholders.
• Review projects, tickets, and work orders to ensure clients are billed accurately for completed and billable services.
• Monitor accounts receivable and follow up on outstanding customer balances according to company policies.
• Review vendor invoices and process accounts payable accurately and on time.
• Coordinate with vendors regarding payment inquiries, billing discrepancies, and refund requests.
• Ensure timely payments to service providers to prevent disruptions to business operations.
• Prepare journal entries, maintain the general ledger, and perform account reconciliations.
• Conduct periodic audits to verify billing accuracy and maintain financial integrity.
• Create and maintain process documentation, Standard Operating Procedures (SOPs), and training materials.
• Identify opportunities to automate accounting workflows, strengthen internal controls, and improve operational efficiency.
• Assist with month-end and year-end closing activities.
• Support financial reporting and other accounting projects as assigned.

About Vivant

Vivant is a fast-growing U.S.-based Managed Services Provider (MSP) delivering enterprise-grade connectivity, networking, VoIP, and managed IT solutions to multi-location businesses across the United States.

We operate in a high-performance, fast-paced environment where uptime, accountability, and customer experience matter.

We are expanding our remote team across Latin America and are looking for a detail-oriented Accounting Officer who thrives in a dynamic environment and enjoys working directly with clients, vendors, and cross-functional teams.

Role Overview

We are seeking a proactive and detail-orientedAccounting Officer to support our accounting, billing, collections, accounts payable, and financial reporting functions.

This role requires strong accounting fundamentals, excellent communication skills, and the ability to collaborate with U.S.-based clients, vendors, and internal teams while ensuring accuracy, timeliness, and operational excellence.

Key Responsibilities

• Manage accounting-related email and phone inquiries from internal and external stakeholders.
• Review projects, tickets, and work orders to ensure clients are billed accurately for completed and billable services.
• Monitor accounts receivableand follow up on outstanding customer balances according to company policies.
• Review vendor invoices and process accounts payable accurately and on time.
• Coordinate with vendors regarding payment inquiries, billing discrepancies, and refund requests.
• Ensure timely payments to service providers to prevent disruptions to business operations.
• Prepare journal entries, maintain the general ledger, and perform account reconciliations.
• Conduct periodic audits to verify billing accuracy and maintain financial integrity.
• Create and maintain process documentation, Standard Operating Procedures (SOPs), and training materials.
• Identify opportunities to automate accounting workflows, strengthen internal controls, and improve operational efficiency.
• Assist with month-end and year-end closing activities.
• Support financial reporting and other accounting projects as assigned.
  

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum of3 years of experience in accounting, billing, accounts receivable, accounts payable, finance, or a similar role.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in Microsoft Excel and accounting software (QuickBooks, NetSuite, Sage, Xero, or similar ERP/accounting systems).
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal English communication skills.
• High level of accuracy, integrity, and attention to detail.
• Must have an experience supporting a U.S. or international company is highly preferred.
• Ability to work independently in a remote environment while collaborating effectively with distributed teams.

Schedule

• Full-time
• Work hours aligned with theU.S. Central Time (CST/CDT).
• Occasional flexibility may be required during month-end close or other critical accounting periods.

Work set -up

• Remote (LATAM)
  

Compensation

• $1500 - $1800 per month