VAUSA® Initial Hiring Screen

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Signature Staffing

Signature Staffing is a process created by VAUSA, where we connect candidates with client opportunities through an in-depth matching process. These are 1099 roles contracted through VAUSA, meaning you still enjoy the perks of being part of the VAUSA team. Positions typically require a minimum of 20 hours per week, though exact hours and duties vary based on client needs.

Job Title(s):Open Talent Pool Opportunities - 

Executive Administrative Assistant

Marketing Support Specialist

Finance Support Specialist

Job Title(s):Internal Opportunities - 

Client Success Specialist

Job Title(s):Open Recruiting Opportunities - 

Front Desk Receptionist - Columbus, GA

Hours:20-40 hours per week

Company Overview:VAUSA® creates meaningful jobs and a community for military families by strategically building remote teams for faith and purpose-driven businesses. As an Independent Contractor with VAUSA®, you will help clients focus on their people, purpose, and passions by providing them with comprehensive virtual assistant support using your unique qualifications and skills.

• At VAUSA®, the heartbeat of our success is our relationships built on the foundation ofAuthentic Connection.We cultivate these relationships by courageously confronting challenges, embracing healthy conflict, and practicing conscious communication. Lasting trust is built through humbly giving and receiving feedback,  valuing differing perspectives, and demonstrating empathy in every interaction.  “Put on then, as God’s chosen ones, holy and beloved, compassionate hearts, kindness, humility, meekness, and patience, bearing with one another… And above all these put on love, which binds everything together in perfect harmony.” —Colossians 3:12-14 (ESV)
• Selfless Service is embedded in our DNA. We are stewards of the gifts we've been given, utilizing them not for personal gain but for the greater good of our team, clients, community, and country. In humility, we prioritize the needs of others, embodying the same spirit of service that strengthens the very fabric of America.  “As each has received a gift, use it to serve one another, as good stewards of God’s varied grace.” —1 Peter 4:10 (ESV)
• In the pursuit of Intentional Growth, we heed the call for continuous learning and wisdom. We are relentless in our pursuit of personal and professional development, setting goals, and growing not just for ourselves, but for the good of the people we love and serve. Like the eagle, we rise above challenges, fueled by a passion for growth that propels us forward.  “But they who wait for the Lord shall renew their strength; they shall mount up with wings like eagles; they shall run and not be weary; they shall walk and not faint.” —Isaiah 40:31 (ESV)

Statement of Faith:In light of the owners’ faith, VAUSA® exists to bring glory to God and share His truth with its clients, contractors, and community by serving them according to principles that honor and glorify Him. Applicants are considered for all positions without regard to religion, background, or belief system. VAUSA® provides equal opportunities to all applicants and contractors and prohibits discrimination and harassment of any type protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation, and training.

Process:

1. Apply: Submit your online application and resume, and complete various assessments based on the role you're applying for.
2. Interview: Complete virtual one-way and two-way interviews with the VAUSA® team and potential clients.
3. Match: Once you begin working with a client, you will receive VAUSA® coaching and be connected with like-minded team members from around the country!

Ideal Candidate Requirements for All Open Positions:

• Must reside within the United States and be eligible to work in the United States.
• Be available 20+ hours a week between 8 AM - 5 PM (applicant's local time).
• Have reliable internet service and a personal desktop/laptop computer with a webcam and microphone.
• Understand this is a part-time, fully remote, 1099 Independent Contractor opportunity.
• Align with company values of Authentic Connection, Selfless Service, and Intentional Growth.
• Be unapologetically patriotic. (Military affiliation is NOT required.)
• Is willing to invest in building relationships and creating community with team members. 
• Is willing to commit to and participate in VAUSA® Success Coaching weekly.
• Provide strong references. 

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Job Description: Executive Administrative Assistant

Position Overview: The Executive Administrative Assistant provides high-level support to executive leadership by managing daily operations, coordinating schedules, and handling a wide range of administrative and executive support tasks. This role requires strong organizational skills, the ability to handle multiple priorities, and a proactive approach to problem-solving. The ideal candidate will demonstrate professionalism, discretion, and exceptional communication skills, acting as a key liaison between executives, internal teams, and external partners.

Key Responsibilities:

• Manage and maintain executive schedules, including coordinating meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, emails, LinkedIn messages, reports, presentations, and other documents as needed.
• Serve as a point of contact for internal and external communications, including handling sensitive and confidential information.
• Organize and prioritize incoming information and requests, ensuring executives are informed and prepared.
• Assist with special projects, research, and data analysis to support executive decision-making.
• Maintain filing systems and records, ensuring information is easily accessible and up-to-date.
• Coordinate and plan events, meetings, and conferences, including logistics and catering arrangements.
• Perform additional administrative tasks as needed to support the smooth functioning of executive operations.

Qualifications:

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting executive-level management.
• Exceptional organizational and time-management skills with the ability to prioritize and handle multiple tasks simultaneously.
• Strong verbal and written communication skills with attention to detail.
• High level of integrity and discretion in handling confidential information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace, and other office management tools.
• Ability to work independently and as part of a team, demonstrating a proactive approach to problem-solving.
• A positive attitude, adaptability, and a commitment to supporting executive leadership.
• Experience using task/project management tools such as ClickUp or Asana.

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Job Description: Marketing Support Specialist

Position Overview: The Marketing Support Specialist plays a crucial role in supporting the marketing team with various tasks related to campaign management, content creation, market research, and analytics. This position is responsible for ensuring smooth day-to-day operations of the marketing department, executing marketing strategies, and contributing to the overall growth and success of the company’s marketing efforts. The ideal candidate will have a keen eye for detail, strong communication skills, and a passion for marketing and data-driven decision-making.

Key Responsibilities:

• Assist in the planning, execution, and tracking of marketing campaigns, including email, social media, and digital advertising.
• Collaborate with the marketing team to create engaging content, including blog posts, social media updates, newsletters, and marketing collateral.
• Support market research initiatives by collecting and analyzing data on market trends, competitors, and customer preferences.
• Manage the marketing calendar, coordinating content and campaign schedules to ensure timely execution.
• Monitor and report on key performance metrics, providing insights and recommendations for optimization.
• Assist with the maintenance and updating of the company’s website, ensuring content is current and aligned with marketing goals.
• Coordinate with external vendors and agencies for design, printing, and other marketing services as needed.
• Provide administrative support to the marketing team, including managing marketing assets, organizing files, and handling logistics for events and webinars.
• Help maintain the company's CRM database, ensuring contact information and segmentation are up-to-date and accurate.
• Perform other duties as assigned to support the marketing team’s overall objectives.

Qualifications:

• Bachelor’s degree in Marketing, Communications, Business, or a related field preferred.
• Proven experience in a marketing support or similar role.
• Familiarity with digital marketing tools and platforms (e.g., Google Analytics, social media management tools, email marketing software).
• Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.
• Proficiency with graphic design software (e.g., Canva, Adobe Creative Suite)
• Ability to work independently and collaboratively within a team environment.
• A proactive mindset with a willingness to learn and adapt in a fast-paced marketing environment.
• Experience using task/project management tools such as ClickUp or Asana.

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Job Description: Finance Support Specialist

Position Overview: The Finance Support Specialist is responsible for providing administrative and operational support to the finance department, including assisting with financial reporting, data entry, and maintaining the overall integrity of financial records. This role ensures the smooth functioning of daily finance operations, playing a critical part in the team’s efforts to deliver accurate and timely financial information. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

Key Responsibilities:

• Assist with the preparation of financial reports, statements, and invoices, ensuring accuracy and compliance with company policies.
• Perform data entry and maintain up-to-date financial records, including accounts payable and receivable.
• Support month-end and year-end close processes by reconciling accounts and preparing necessary documentation.
• Coordinate with internal departments to resolve discrepancies and ensure the timely processing of transactions.
• Assist in budgeting and forecasting activities by collecting data and providing preliminary analysis.
• Monitor and track expenses to ensure adherence to budget guidelines and identify areas for cost savings.
• Prepare and process payments, expense reports, and purchase orders as directed by the finance team.
• Support the finance team with audits, tax preparation, and compliance-related tasks.
• Respond to finance-related inquiries from internal and external stakeholders, providing information and guidance as needed.
• Assist with special projects and perform other duties as assigned to support the overall objectives of the finance department.

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred.
• Proven experience in a finance support, bookkeeping, or similar role.
• Strong proficiency in Microsoft Office Suite (Excel, Word) and/or Google Workspace, and familiarity with accounting software (e.g., QuickBooks, SAP, or similar).
• Excellent numerical and analytical skills with a high level of attention to detail.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Good communication skills, both written and verbal, with the ability to interact professionally with team members and stakeholders.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• A proactive and flexible approach to problem-solving, with a commitment to continuous learning and improvement.

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Job Description: Client Success Specialist

Position Overview:The Client Success Specialist serves as the primary relationship manager for prospective and current clients, guiding them through every stage of the client journey while helping drive company growth through consultative sales and exceptional service. This role is responsible for building meaningful relationships, conducting client consultations, generating new business opportunities through strategic outreach, and ensuring clients receive an outstanding experience from initial engagement through ongoing partnership.

The ideal candidate is highly relational, proactive, and results-oriented with a passion for helping business owners solve problems and achieve their goals. They possess exceptional communication skills, strong emotional intelligence, and the confidence to lead consultative conversations while balancing business development with outstanding client care.

Qualifications:

• Minimum of 2 years of experience in sales, business development, or client success, with demonstrated success conducting cold outreach and prospecting.
• Proven ability to confidently initiate conversations through phone, email, LinkedIn, and other outbound communication channels.
• Exceptional verbal and written communication skills with the ability to build trust, ask thoughtful questions, actively listen, and confidently guide consultative conversations.
• Strong relationship-building skills with experience developing long-term partnerships with clients, referral partners, and internal stakeholders.
• Highly organized with excellent time management skills and the ability to manage multiple client relationships, follow-up sequences, and competing priorities simultaneously.
• Demonstrated ability to identify client needs, overcome objections, and recommend appropriate solutions in a consultative sales environment.
• Self-motivated, goal-oriented, and proactive, with a strong sense of ownership and accountability for results.
• Experience using CRM systems, sales engagement platforms, and automation tools to manage pipelines and outreach activities.
• Proficiency with Google Workspace and the ability to quickly learn new technology platforms.
• Experience using tools such as ActiveCampaign, ClickUp, Calendly, LinkedIn Sales Navigator, BDR.ai, DocuSign, or similar platforms is strongly preferred.
• Passion for delivering exceptional client experiences while contributing to the growth and success of both clients and the organization.
  

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Direct Recruiting Roles with VAUSA

VAUSA'sDirect Recruiting opportunities connect candidates with employers who are hiring directly for their own organizations. Unlike our Signature Staffing program, these positions are traditional employment opportunities where candidates are hired directly by the company rather than contracting through VAUSA. Our recruiting team works closely with each client to understand their culture, goals, and hiring needs, then carefully matches qualified candidates through our personalized recruiting process. Position details—including hours, compensation, work location, and benefits—vary depending on the employer and the specific role. Throughout the process, VAUSA provides guidance and support to both candidates and clients to ensure a successful long-term match.

Job Description: Front Desk Receptionist

Position Overview:The Front Desk Receptionist serves as the first point of contact for customers, vendors, employees, and visitors while providing essential administrative and operational support to the office. This role plays a vital part in ensuring the day-to-day operations of the business run efficiently through exceptional customer service, accurate recordkeeping, and strong organizational skills. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced office environment. Success in this role requires professionalism, strong communication skills, a positive attitude, and a willingness to take initiative.

Key Responsibilities:

• Answer and direct incoming phone calls with professionalism and excellent customer service.
• Welcome and assist customers, vendors, delivery personnel, and office visitors, creating a positive first impression.
• Maintain a clean, organized, and professional front office environment.
• Coordinate and track employee hours, job assignments, and daily labor allocations to support payroll and job costing.
• Communicate with field employees to gather and verify information, following up as needed to ensure accurate reporting.
• Monitor and maintain job clocks and employee tracking systems.
• Draft, proofread, and send professional emails and business correspondence.
• Review invoices and documentation for accuracy before processing.
• Maintain organized electronic and physical filing systems, ensuring documentation is accurate and easily accessible.
• Perform data entry, scanning, copying, uploading, and document management to support office operations.
• Assist with payroll preparation, labor tracking, and basic bookkeeping functions.
• Enter invoices and maintain job costing information within the accounting system.
• Utilize Microsoft Excel to prepare reports, organize data, and perform quality-control checks.
• Coordinate office errands, including picking up checks and documents from local customers and vendors.
• Assist with supply management and general office logistics.
• Support project managers with administrative tasks, including scheduling certifications, renewing badges, applying for permits, and coordinating inspections.
• Assist with new employee administrative onboarding by maintaining employee records, scheduling required appointments, and updating internal systems.
• Perform additional administrative and operational duties as assigned to support the overall success of the business.