People & Culture Trainee

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Job Description:

World Vision International Nepal’s one-year Traineeship Program, running from January to December, provides fresh Nepali graduates with practical work experience, professional development, mentoring, and opportunities to contribute to WVI Nepal’s work while gaining valuable skills and experience for their future careers.

The main purpose of the P&C Trainee is to support the effective functioning of the People & Culture (HR) Department. The trainee will have the opportunity to learn from allfunctions of the department, including systems administration,recruitment and onboarding,maintaining employee records, supporting employee engagementactivities and preparing HR documents. 

The traineeship provideshands-on experiencefor a recent graduate to start their career in Human Resources (HR), working for an international NGOwhile developing organizational and interpersonal skills.They will havetheopportunity to learn more about World Vision International Nepal and contribute to the organization’s strategic goal of working with the most vulnerable children and families. 

MAJOR RESPONSIBILITIES

Ensure the proper documentation ofend-to-end employee cycle processes  

• Creation and maintenance of digital staff filesandemployment paperwork 

• Maintain proper filing system

Provide administrative support to ensureemployee’s information (onboarding, exit docs) is in place 

• Ensurethe requireddocuments are in placebefore andafteronboarding ofnew staff 

• Prepare all documents for exitingstaff, including administrative work (e.g. printing letters, certificates, etc.) 

• Ensure all documents are in place with 100% accuracy as  per the checklist 

• Ensure new hirescomplete the orientation within 45 days of their joining date 

Support to deliverhigh quality end-to-end recruitment processes  

• Schedule and inform candidates for the written test and interviews 

• Support in conducting writtentest  

• Conduct pre-employment checks including references, identity checks, and qualification checks. 

• Providetimely communication to the candidates, such as regret letters. 

• Timely coordination and communication with the relevant stakeholders (Hiring Manager, P&CTeam and Candidates)for the written and interview assessment 

• Support the administration of written assessments, including the coding and decoding of answer sheets, ensuring confidentialityof the process 

• Conduct pre-employment checks, including references,Block Party Screening, Police clearance, and otherqualification checks. 

Team Support and Customer Service 

• Ensure the People & Culture Intranet site is up to date withappropriate information,forms and resource tools 

• Supportin handling medical claims by coordinating with service providers and employees to ensuretimely communication,accurate processing of claims and enrollments, and efficient resolution of insurance-related queries. 

• Work with peers to manage workloads and support achievement of department objectives  

• Identify, build relationships and work with key internal and externalstakeholders to ensure effective delivery of support services and information 

• Contact point for People & Culture generalenquires, directed toappropriate teammember for response  

• Take initiative and be proactive inidentifying and resolving the needs of the People and Culture team 

• Contribute to People & Culture projects as agreed with supervisor 

• Ensure systematic P&C processes for efficient operations 

• Provide end user support for P&C Systems

Demonstrate personal and professional growth 

• Spend time learning specific skills and capabilities to enhance the capacity indifferent functions under People and Culture Department 

• Apply the learning within the work scope 

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE 

Required Education, training, license,registration and certification 

• Bachelor’s Degree in Business, Management, Human ResourceManagement or the relevant field 

• Basic knowledge of administration 

Preferred Knowledge and Qualifications 

• Strong clerical, computing andorganizational skills, in particular use of Microsoft Office Programs. 

• Knowledge of team administration and business processes 

• Proficient written and verbal communication skills in both English and Nepaliincluding across cultures 

• Good systems ability 

• Strongproblem-solving skills 

• Strong attention to detail 

• Resourcefulness, adaptability, and flexibility 

• Strong interpersonal skills, including the ability and commitment to listen to others 

Fresh graduates are encouraged to apply.

“World Vision is committed to achieving diversity, as the diversity of our teams is critical to our overall success. WV welcomes applications from qualified professionals all over Nepal. Women, people with disability, and members from other marginalized groups are strongly encouraged to apply.”

“Children and vulnerable adults who come into contact with WV as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that WVI Nepal shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates, in accordance to its Child and Adult Safeguarding Policy. WVI Nepal has zero tolerance to child rights’ violations, by employees and/or affiliates.”

WVI Nepal reserves all rights to qualify/disqualify applications in any case.

Applicant Types Accepted: