UO
Student Office Assistant
University of Kansas
🇺🇸 United States
Hybrid
Manager or above
1 day ago
$12
- Excel
- Adobe Creative Suite
- Photoshop
- Illustrator
1 day ago
Position Overview
The Department of Spanish & Portuguese seeks a part-time Student Office Assistant to provide essential support for key office functions. The Student Office Assistant will serve as a welcoming first point of contact for visitors, faculty, and students, while also assisting with communications and outreach tasks. This position reports directly to the Office Manager and supports the overall administrative operations of the department.Job Description
40%- Front Desk & Office Support- Serve as a welcoming first point of contact for visitors, faculty, and students during scheduled office hours. This includes times when the Office Manager is working remotely or unavailable, ensuring that in-person needs (e.g., printer issues, room questions, forms) are addressed promptly.
- Provide overlapping coverage with the Office Manager at certain times for training, project coordination, and consistent support.
- Greet visitors, answer phones, and monitor the main department email account, Responding to routine inquiries or forwarding to appropriate staff/faculty.
- Receive and distribute U.S. and campus mail daily.
- Assist with copying, scanning, and organizing documents.
- Maintain tidiness of the front office and shared departmental spaces.
- Assist with supply organization and inventory.
- Maintain departmental social media accounts (Facebook, Instagram, Twitter/X), posting content provided by the Office Manager as well as creating original posts and graphics under the Manager’s guidance.
- Create flyers, posters, and digital graphics for departmental events and announcements.
- Assist with photography or documentation of department events as needed.
- Assist with updating department website content (e.g., office hours, events, news) and provide feedback on ways to improve website navigation and usability for students in our program.
- Provide on-site support at departmental events (e.g. conferences, dissertation defenses, receptions, Crimson & Blue Day and other recruitment fairs).
- Help with setting up event spaces, posting flyers, or preparing printed materials.
- Support special projects assigned by the Office Manager.
Required Qualifications
- Experience using Microsoft Office Suite (Word, Excel, etc.), as indicated on application materials.
- Previous office or customer service experience, as evidenced by application materials or prior work experience.
Preferred Qualifications
- Experience working with a variety of social media platforms and their effective use for communication and engagement, as indicated on application materials.
- Strong communication skills, conveying information clearly and professionally, as indicated on application materials.
- Experience working in the University of Kansas campus atmosphere, including key locations and resources, as indicated on application materials.
- Experience working with Adobe Creative Suite applications, such as Photoshop, Illustrator, or InDesign, as indicated on application materials.
Position Requirements
During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).Employment Conditions
(1) Student employees arenot eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.
Additional Candidate Instruction
A complete application includes a cover letter and a resume or CV. Apply online and submit a letter describing your qualifications for this position before the application review date of10/8/2026.Only complete applications will be considered.Contact Information to Applicants
Spanish & Portuguese Departmentspanport@ku.edu
Work Schedule
6-10 hours per week; hours/days to be discussed & agreed upon with supervisor.Approximately 2-3 days per week in the office (specific days set by mutual agreement with supervisor).
Friday morning-afternoon availability strongly preferred
Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.- Application Review Begins: 08-Oct-2026
- Anticipated Start Date: 26-Oct-2026
- Advertised Salary Range: $12.00
- Reg/Temp: Temporary
Student Office Assistant · University of Kansas