Executive Assistant & Bookkeeper · Part-time · US Eastern hours

About the Role

We are looking for a highly organized, detail-oriented Executive Assistant & Bookkeeper to support day-to-day operations remotely. This is a dual role: roughly half your time keeps the founder organized and moving — managing calendars, inboxes, communications, and administrative tasks — and the other half keeps the finances clean and current, from invoicing and expense tracking to reconciliations and monthly reporting. You will work evenings in Riyadh to overlap with U.S. Eastern business hours, so prior experience supporting U.S.-based companies is essential. You will be a trusted right hand who can juggle competing priorities, protect confidential information, and work independently with minimal oversight.

Executive Assistant Responsibilities

—Manageand prioritize the executive's calendar; schedule meetings across time zones and resolve conflicts.

—Monitoremail and other inboxes — triage, flag, respond on the executive's behalf, and keep follow-ups on track.

—Coordinatetravel, itineraries, and accommodations; prepare agendas and briefing notes ahead of meetings.

—Communicatewith internal team members, clients, and partners as a reliable point of contact.

—Preparedocuments, presentations, spreadsheets, and reports; take meeting minutes and track action items.

—Organizeand maintain files and records in cloud storage so everything is easy to find.

—Handlepersonal and administrative tasks as needed, treating sensitive information with discretion.

Bookkeeping Responsibilities

—Recordday-to-day financial transactions accurately in the accounting software (e.g., QuickBooks, Xero, or Wave).

—Prepareand send client invoices; track receivables and follow up on overdue payments.

—Processbills and expenses; categorize transactions and maintain organized digital receipts.

—Reconcilebank, credit card, and payment-platform accounts on a regular schedule.

—Producemonthly financial reports — profit & loss, cash flow, and expense summaries — for the owner.

—Supportpayroll and contractor payments, and keep records ready for the accountant at tax time.

Qualifications & Skills

—Priorexperience working with U.S.-based companies is required — you understand U.S. business norms, communication style, and expectations.

—Availabilityto work Monday–Thursday evenings in Riyadh (5:00–9:00 PM AST) to align with U.S. Eastern business hours.

—Provenexperience as an executive/administrative assistant and in a bookkeeping or accounts role.

—Solidworking knowledge of bookkeeping principles and accounting software (QuickBooks, Xero, or similar).

—Comfortablewith productivity and collaboration tools — Google Workspace or Microsoft 365, calendar and email management, cloud storage.

Excellentwritten and verbal communication skills in English

—Strongorganizational skills and sharp attention to detail; able to manage multiple priorities and meet deadlines.

—Discreetand self-motivated — able to work independently in a remote setting with minimal supervision.

—Adependable home-office setup: reliable internet, a computer, and a quiet space to work.

Nice to Have

—Familiaritywith a prestige, beauty, or wellness brand environment.

—Experiencesupporting a small business, agency, or founder in a similar dual role.

—Abookkeeping certification or relevant coursework.