Special Projects Coordinator (4317)

Summary

The Special Projects Coordinator plans, coordinates, and supports designated projects to ensure goals and objectives are accomplished within established timeframes. The position provides administrative and analytical support to executive leadership and coordinates office services and special management functions, including credentialing, charge master activities, workflow improvement, reporting, and other assigned organizational initiatives. 

Essential Functions

Project Planning & Coordination 

• Plan, organize, and coordinate designated projects from initiation through completion within established goals, objectives, and timeframes. 
• Monitor project activities, deadlines, deliverables, and follow-up items and communicate status updates to appropriate leaders and stakeholders. 
• Coordinate meetings, records, reports, correspondence, and administrative activities necessary to support assigned projects. 
• Identify administrative or operational needs and develop appropriate solutions or recommendations. 

Operational & Administrative Support 

• Analyze and coordinate office services and special management duties, including credentialing, charge master activities, and other assigned functions. 
• Study management methods, workflow, and reporting procedures to improve organizational effectiveness and efficiency. 
• Create and maintain structures, processes, procedures, and documentation needed to support current operations and projected growth. 
• Prepare reports, business correspondence, procedure manuals, presentations, and other professional materials. 

Program & Process Improvement 

• Implement programs and process improvements that support organizational goals and objectives. 
• Collect, organize, analyze, and present information to support leadership decisions and project outcomes. 
• Collaborate with managers, employees, vendors, clients, and other stakeholders to coordinate project requirements and resolve routine issues. 
• Present project information and respond professionally to questions from managers, clients, customers, and the general public. 

Compliance & Organizational Standards 

• Support the development and implementation of operating policies and procedures consistent with executive leadership direction and organizational objectives. 
• Ensure assigned activities are performed in accordance with Medina Healthcare System policies and applicable local, state, and federal requirements. 
• Maintain confidentiality and protect organizational, employee, provider, and patient information as applicable to assigned duties. 
• Report compliance concerns, workflow issues, or project risks through the appropriate chain of command. 
• Participate in required orientation, training, and annual competencies. 
• Travel to other Medina Healthcare System locations as operationally needed. 
• Perform other duties as assigned. 

Qualifications

• Bachelor's degree required. 
• Experience coordinating projects, administrative operations, healthcare operations, credentialing, charge master activities, or related functions preferred. 
• Ability to read, analyze, and interpret business publications, professional journals, technical procedures, and governmental regulations. 
• Ability to write reports, business correspondence, and procedure manuals and to present information effectively to varied audiences. 
• Proficiency with databases, internet, spreadsheet, word-processing, presentation, email, and other standard office applications.