Site Coordinator

Site Coordinator
Atlanta, GA (onsite)
6+Month Contract

Overview

This position supports a customer-facing workplace environment and serves as a primary point of contact for employees, visitors, and executive administrative teams, including C-suite executives. Responsibilities include hospitality, workplace experience, conference room coordination, event planning, space management, facility support, reporting, and general administrative services. 

Responsibilities

• Provide daily hospitality and workplace experience support while maintaining a professional, high-quality employee and visitor experience.
• Coordinate conference room scheduling, reservations, setup, inspections, and A/V equipment resources.
• Conduct workplace walkthroughs and inspections of hoteling spaces, offices, conference rooms, and common areas.
• Monitor workplace areas and identify facility issues; submit and follow up on maintenance requests.
• Manage service tickets and respond to employee requests in a timely and professional manner.
• Support space planning, workplace coordination, relocations, and general administrative needs.
• Coordinate special events and provide executive event support for four annual Board of Directors meetings and other special events.
• Serve as a primary customer contact and maintain professional communication with employees, visitors, customers, and senior leadership.
• Perform office services including copy, courier, managed print, imaging, mail, shipping and receiving, and reception support as needed.
• Operate PCs, copiers, multifunction devices, imaging and mail equipment, and required software efficiently.
• Complete work orders, inspections, reports, and other daily administrative tasks.
• Monitor office supplies and coordinate reordering as needed.
• Interact with vendors, facility management, occupants, and other service partners as required.
• Collect and provide data to leadership and customers and complete monthly reports as needed.
• Ensure assigned financial and service responsibilities are met.
• Maintain positive internal working relationships and communicate professionally.
• Perform other duties as assigned.

Requirements

• High school diploma or GED required.
• 1+ years of experience in hospitality, workplace experience, facilities, office services, B2B, technical, or a related field.
• 1+ year of customer-facing experience required.
• Strong customer service skills with a professional executive presence.
• Comfortable interacting with senior leadership, executives, employees, visitors, customers, vendors, and facility teams.
• Demonstrated knowledge and understanding of technology with basic technical aptitude.
• Strong written and verbal communication skills.
• Moderate problem-solving skills and tactical thought processing.
• Ability to present information to a small group.
• Ability to operate office equipment and required software.
• Ability to work effectively in a fast-paced, high-visibility environment.
• Business-casual attire or approved professional workplace attire required.
• Professional clothing is required for the interview.
• Ability to work Monday–Friday, 8:00 AM–5:00 PM and work overtime during annual Board meetings and special events.