Site Coordinator

Key Responsibilities

• Manage the day-to-day employee and visitor experience within the office.

• Coordinate workplace logistics, including office access, meeting rooms, parking information, badges, amenities, and transportation initiatives.

• Serve as the primary point of contact for employee questions and general office support.

• Support office utilization, attendance tracking, and employee engagement initiatives.

• Coordinate the office social committee, workplace events, and employee activities.

• Develop internal communications, including office announcements, newsletters, and employee engagement content.

• Prepare monthly office attendance and utilization reports.

• Partner with site leadership and corporate real estate teams on workplace initiatives.

• Support planning and coordination associated with the transition to a future permanent downtown Toronto location.

• Help identify opportunities to improve office processes and the overall employee experience.

Qualifications

• Previous experience in office coordination, workplace experience, facilities coordination, office administration, event coordination, or a similar role.

• Strong organizational skills with the ability to manage multiple priorities simultaneously.

• Excellent interpersonal and communication skills with a strong customer-service mindset.

• Experience coordinating workplace events, employee engagement activities, or internal communications.

• Comfortable preparing reports and tracking office-related information.

• Proficiency with Microsoft Office and workplace collaboration tools.

• Ability to work effectively with employees, visitors, leadership, vendors, and cross-functional teams.

• Proactive, resourceful, and comfortable taking ownership of day-to-day workplace needs.

***This is an excellent opportunity for someone who enjoys creating a positive workplace experience and wants to contribute to the development of a growing downtown Toronto office.

For immediate consideration please click APPLY to begin the screening process with Alex.