Senior Accounts Payable Specialist

About the Organization:

The Capital Area Food Bank works to address hunger today and create brighter futures tomorrow for more than a million people across the region experiencing food insecurity. As the anchor in the area’s hunger relief infrastructure, the food bank provided more than 60 million meals to people in need last year, by supplying food to hundreds of nonprofit organizations as well as directly to the community. Creating long-term solutions to food security requires more than just food: it includes addressing the root causes of food insecurity by partnering with organizations that provide critical services like job training programs, health care, and education. To learn more, visitFood Bank for the Washington, DC, Region | Capital Area Food Bank.

Description:

Under the general direction of the Accounts Payable Manager, the Senior Accounts Payable Specialist coordinates and executes daily Accounts Payable, procure-to-pay workflows, invoice processing, and compliance functions in support of the Organization’s financial operations and internal controls. This position acts as a key operational bridge between Finance, Food Procurement, Operations, and external vendors.

Essential Functions:

Full-Cycle Accounts Payable

•  Processes the end-to-endvendor invoice lifecycle using Ramp and NetSuite, ensuring timely invoice processing, accurate general ledger coding, and adherence to internal control processes.75% of your time related to processing Invoices/Bills, Onboarding Vendors, Reviewing blockage preventing timely payment. 15% of your time related to Credit Card/Expense Reimbursements 10% for Admin/Email/Others

Vendor Management & Onboarding

• Facilitates new vendor onboarding and processes vendor information updates in compliance with organizational internal control processes. including administration of the organization’s RAMP vendor portal.

Dispute & Discrepancy Resolution

• Investigates and resolves purchase order (PO), bill of lading, receiver, and invoice discrepancies in close coordination with Food Resources and Receiving teams; secures timely vendor credit memos and refunds for shortages or damaged products.

Corporate Cards & Expense Management

• Administers corporate card and employee expense reimbursement workflows, ensuring receipt compliance, accurate general ledger coding, and adherence to organizational expense policies.

Customer Service & Ticketing

• Triages and resolves incoming internal and external vendor inquiries in the Jira Service Management Accounting portal in a timely and professional manner.

Compliance & Audit Support

• Supports annual financial audits, Uniform Guidance Single Audits, and state tax filings by pulling AP documentation, sample testing records, and vendor files.

Other duties as assigned

• Performs other accounting and administrative duties as assigned.

Qualifications

Required:
 

Education & Experience

•  At least aAssociate or Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent combination of education and experience) with 3-5 years of progressive accounts payable or general accounting experience, preferably within a nonprofit, food distribution, or high-volume operational environment.

Accounting Knowledge

• Strong working knowledge of accounts payable, including accruals, prepaid expenses, expense recognition, general ledger coding, fixed assets/PP&E capitalization, vendor credits, and period-end cutoffs.

Typing & Data Entry

•  Fast, accurate, and high-volume data entry skills with a verified typing speed ofat least 60 WPM to effectively support high-volume processing—including100+ AP invoices weekly and 50+ corporate card/expense reimbursement transactions per week.

Systems & Software

• Hands-on experience with modern ERP and AP automation systems (CAFB uses RAMP and NetSuite; experience with these systems is a plus, but not required).
• Intermediate to advanced Microsoft Excel skills (e.g., VLOOKUP/XLOOKUP, pivot tables, intermediate formulas).

Other Skills and Behavioral Competencies

• High attention to detail, accuracy, and strong problem-solving skills for vendor invoice matching and dispute resolution.
• Strong written and verbal communication skills with the ability to collaborate professionally with internal team members and external vendors.
• Excellent organizational and time management skills with the ability to handle high-volume processing in a fast-paced setting.
• Commitment to the Food Bank’s mission, vision, and values.

Physical Requirements:

• Ability to remain in a stationary position for extended periods 
• Ability to operate a computer and other standard office equipment 
• Ability to communicate effectively with colleagues and external stakeholders 
• Ability to move throughout the office as needed 
• Ability to occasionally lift and carry materials weighing up to 20 pounds
   

Reporting:

• Accounts Payable Manager

Compensation:

• $66,700 to $85,800 annually
  
   

Schedule:

• Hybrid schedule available
• Example: Regular work hours are Monday through Friday from 9 am to 5:00 pm; with weekends or extended hours for special events

Application Process:

• Interested applicants must submit resume, and sign their application to finalize if applying through Paycom.
• Applications will be reviewed on a rolling basis.
• We do not accept walk-in applications or status updates for any positions.
• AllApplicants must apply online. To ensure a fair and consistent hiring process, we kindly ask that applicants do not call, email, or visit our facilities to inquire about the status of their application. To check your application status, please log in to your Paycom Applicant account. If your qualifications match our current hiring needs, a member of our Human Resources team will contact you directly regarding next steps.

NOTE: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. 

Please access our website atFood Bank for the Washington, DC, Region | Capital Area Food Bankto learn more about Capital Area Food Bank and our employee benefits.