Seasonal People Onboarding Assistant

Job Description

About Kendra Scott   

We are a fashion-lifestyle brand of big dreams, colorful confidence, and inspired design. Founded on Family, Fashion and Philanthropy, we believe that our employees and customers are the heart and soul of our brand, and that giving back is the truest form of success. Fashion meets innovation in the design of our two state-of-the-art facilities based in the heart of Austin, Texas, and overflows into the design of our growing retail environment across the country.   

Position Overview

The Temporary Onboarding Assistant provides entry-level administrative and data-entry support to the People team. This role supports new-hire onboarding and I-9 processes, maintains accurate employee records, performs data audit checks, and assists with weekly reporting.

This temporary, part-time position is approximately 25 hours per week and requires availability on Saturdays, Sundays, and evenings.

Key Responsibilities

• Enter and update employee and onboarding information accurately and on time.
• Assist new hires with required onboarding documents and system tasks.
• Support the completion, review, and tracking of Form I-9 documentation according to established company procedures.
• Monitor outstanding onboarding and I-9 requirements and follow up with employees or managers.
• Perform routine data audit checks to identify and resolve missing or inaccurate information.
• Prepare and distribute weekly reports to support team reporting needs and business priorities.
• Maintain organized and confidential employee, onboarding, and I-9 records.
• Respond to routine onboarding questions and direct complex matters to the appropriate team member.
• Assist with special projects and other administrative duties.

Schedule and Position Requirements

• Temporary, part-time position, approximately 25 hours per week.
• Availability required on Saturdays, Sundays, and evenings.
• Schedule may vary based on onboarding activity and business needs.

Qualifications

• High school diploma or equivalent; previous Human Resources experience is not required.
• Comfortable using computers, spreadsheets, and data-entry systems.
• Strong attention to detail, organizational skills, and ability to follow instructions.
• Dependable and able to complete assignments on time.
• Clear, professional communication skills and a friendly, service-oriented approach.
• Ability to handle confidential information with discretion.
• Willingness to learn onboarding and I-9 processes.
• Experience with Microsoft Excel, ADP Workforce Now, or an onboarding platform is helpful but not required.

Our Ideal Candidate

The ideal candidate is reliable, detail-oriented, and comfortable with repetitive, time-sensitive work. They enjoy supporting a team, helping new employees navigate onboarding, and keeping employee records accurate and complete.

• Division: Home Office
• Position Type: Seasonal
• City: Austin
• State: Texas
• Zip Code: 78756
• Organizational Level: IC1- Associate