Proposal Associate II

Job Summary

The following duties are normal for this position; however, they are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Essential Duties and Responsibilities

• Prepare quotations for protocols, bid requests, study revisions and additions using the company's pricing tools.
• Complete budget to actual reconciliations at predetermined time points over the course of awarded studies.
• Assist in making recommendations on desirable proposals based on established financial and operational criteria, as required.
• Inquire with Business Development Directors to ensure that clinical study quotes prepared by Proposal team members are complete and address the client's needs.
• Coordinate and facilitate quotation generation to ensure smooth and timely business process flow by working with appropriate staff and partner laboratories.
• Assist with proposal tracking.
• Update SalesForce, as needed, and ensure accuracy of departmental information.
• May (based on business unit and/or team expectation) be responsible for managing opportunities of low to medium complexity.
• May (based on business unit and/or team expectation) shadow and/or assist more senior colleagues on opportunities of medium to high complexity.
• Participate in Business Operations departmental initiatives.
• Assist in preparation of departmental reports, as assigned.
• Provide back-up assistance for other departmental functions, when needed.

• Perform all other related duties, as assigned.

Education and Experience

• Bachelor’s degree or equivalent in science, business, or marketing related discipline. At least 1 year of experience within a pharmaceutical; clinical research or healthcare environment, preferably in a Proposals role or very similar. An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

Skills and Ability

• Ability to perform calculations and manage budgets. Ability to apply mathematical concepts to budget management for clinical trials.
• Must have a working knowledge of Microsoft Office applications including word processing, Excel spreadsheets, and PowerPoint, as well as an aptitude for learning new database software quickly. SalesForce and SharePoint experience preferred.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or clinical research protocols. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from colleagues and clients.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Supervisory Responsibilities:  None

Physical Demands:

Remote/Hybrid, Other Desk-Based Roles

While performing the duties of this job, the occupant is regularly required to:

• Prolonged periods of sitting at a desk and working on a computer.
• Prolonged use of computer and headphones for conference calls.
• Communicate effectively via phone, video, and email.
• Use hands and fingers to operate a computer and other office equipment.

Travel Requirements:  Minimal

One Global Team

At LabConnect, we are proud to be one global team: united by our shared mission to advance clinical trials through innovation, agility, and collaboration. We believe that our people are our greatest asset, and we are committed to fostering a workplace that reflects our core values: People First, Quality Focused, Customer Centered, Technology Driven, and Accountability Always.

LabConnect is an Equal Opportunity Employer. We celebrate diversity and are dedicated to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), creed, national origin, age, disability, genetic information, veteran status, or any other legally protected status. We are committed to cultivating a workplace that is safe, equitable, and respectful for all. Together, as one global team, we strive to ensure that every individual has the opportunity to thrive and contribute to our shared success.

This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform other related duties as may be required by their supervisor.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.