Certified Payroll Administrator

Payroll Administrator

The Payroll Administrator executes accurate, timely, and compliant payroll for multi-state hourly and salaried employees in a complex, high-volume environment for bi-weekly and weekly payroll cycles. You’ll own end-to-end pay cycle activities in Dayforce (time & attendance, earnings/deductions, garnishments, taxes, and off-cycle runs.)

What You’ll Do
•    Prepare and process weekly and bi-weekly payrolls and certified payrolls
•    Serves as primary day-to-day contact for employee inquiries
•    Import/validate time from Dayforce Time or other timekeeping integrations; research exceptions, missed punches, and approvals; resolve with managers before payroll close.
•    Calculate and validate earnings (regular, overtime, shift, differentials), bonuses, retro, and special pay per federal/state wage and hour rules and company policy.
•    Maintain employee payroll records (direct deposit, W-4/state tax, home/work locations, earnings, deductions
•    Set up and maintain state/local tax jurisdictions; coordinate new SUI and local tax accounts as needed.
•    Monitor compliance with FLSA, state/local wage and hour laws (OT, meal/rest premiums where applicable), and union or site-specific rules (where applicable).
•    Support quarter-end/year-end close activities (W-2/W-2c review, fringe benefits, imputed income, year-to-date balancing).
•    Perform pre- and post-payroll controls (gross-to-net reasonableness, variance checks, negative pay, missing taxes, high-value transactions) and resolve discrepancies before committing payroll.
•    Collaborate with HRIS and Payroll leadership on Dayforce configuration tests (earnings codes, deduction/tax rules, workflows) and continuous improvement.
•    Maintain SOPs, checklists, and calendars for each pay cycle; propose and implement automation/controls to reduce defects and cycle time.
•    Track and report cycle KPIs and drive root-cause actions to improve accuracy and employee experience.

What You’ll Bring
•    Certified payroll knowledge including knowledge of Davis-Bacon Certified Payroll reporting and filing the reports using LCP tracker and WH-347 forms is required
•    4+ years of end-to-end, multi-state, union/non-union payroll processing
•    2+ years’ experience establishing and maintaining tax jurisdictions
•    2+ years of payroll processing experience using Dayforce
•    Knowledge of payroll tax, wage and hour (FLSA), overtime rules, and final pay requirements; ability to research state/local nuances.
•    Strong Excel skills (vlookups/index-match, pivot tables, text/date functions) to audit and reconcile large datasets.

Competencies
•    Detail orientation & controls discipline
•    Problem solving & judgment under tight deadlines
•    Confidentiality & data integrity
•    Collaboration across HR/Benefits/Finance/HRIS
•    Continuous improvement mindset

Work Environment & Physical Requirements
•    Hybrid office environment with peak-period intensity around payroll close, quarter-end, and year-end.
•    Ability to sit/stand at a computer, review large spreadsheets, and manage time-sensitive tasks.
•    Limited travel (<10%) to sites or team meetings as needed.
 
Schedule & Pay
Standard business hours with flexibility during payroll close and year-end.
Pay range commensurate with experience and market.