Administrative Assistant II

Summary of Functions

The Administrative Assistant II provides intermediate administrative support with increased responsibility for handling department processes, communications, and coordination. This role requires demonstrated administrative skills and the ability to manage multiple priorities.

Essential Duties and Responsibilities

• Prepare correspondence, reports, and presentations.
• Coordinate scheduling of meetings, conference calls, and events.
• Maintain department records and databases.
• Serve as point of contact for internal staff and external stakeholders.
• Support department projects through documentation and tracking.
• Assist with expense reporting and purchasing requests.

Organizational Relationships

• Reports to Department Supervisor or Manager.
• Works with department staff, vendors, and clients as needed.

Qualifications

• High school diploma required; Associate’s degree preferred.
• 2–4 years of administrative support experience.
• Strong proficiency with Microsoft Office and administrative systems.
• Excellent time management and multitasking skills.

Physical Demands

• Extended computer and phone use.
• Occasional lifting up to 25 lbs.

Work Environment

• Office-based environment with varied administrative tasks.

Travel

• Minimal travel, occasional offsite meetings.