Hybrid Labour & Employment Legal Assistant (Toronto)

About the Opportunity

Our client is a well-regarded law firm in Toronto seeking an experienced Legal Assistant to join their Labour & Employment practice group. This is a confidential search for a detail-oriented professional who thrives in a fast-paced legal environment and brings a solid foundation in employment law support.

The Role

As a Labour & Employment Legal Assistant, you will provide comprehensive administrative and legal support to a team of lawyers handling both management-side and employee-side matters. You will play a key role in managing files, coordinating communications, and ensuring the smooth day-to-day operations of the practice group.

Key Responsibilities

• Prepare, format, and proofread legal documents including correspondence, pleadings, briefs, and agreements

• Manage and organize legal files from opening to closing, maintaining accurate and up-to-date records

• Draft and file documents with the Ontario Labour Relations Board (OLRB), Human Rights Tribunal of Ontario (HRTO), and other administrative tribunals

• Coordinate and calendar deadlines, hearings, discoveries, and client meetings

• Liaise with clients, opposing counsel, and tribunal staff in a professional manner

• Assist with preparation of hearing binders, books of authorities, and evidence packages

• Conduct general legal research and administrative tasks as required

• Process and track accounts, dockets, and billing

Qualifications

• Minimum 2 years of experience as a Legal Assistant in a Labour & Employment practice (law firm or in-house)

• Post-secondary education in Legal Administration or a related field

• Familiarity with Ontario employment and labour law proceedings and relevant tribunals (OLRB, HRTO, arbitration)

• Proficiency in Microsoft Office Suite; experience with legal practice management software (e.g., PCLaw, Soluno, or similar) is an asset

• Exceptional written and verbal communication skills

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines

• Discretion and professionalism when handling sensitive and confidential matters

Compensation & Details

• Salary: $60,000 – $75,000, commensurate with experience

• Location: Toronto, ON (hybrid)

• Full-time, permanent position

This is a confidential search. The name of the hiring firm will be shared with qualified candidates at the appropriate stage of the recruitment process.