Subscribe to the latest remote jobs:

Document controller

Document controller

from

IOTA GROUP is an international engineering and services company supporting major players in the energy, oil & gas, infrastructure, and industrial sectors. We provide technical expertise and project support through experienced consultants across complex international environments.

We are currently looking for a Document controller to support a major Oil & Gas project, based in  Istanbul / Türkiye.

Main Responsibilities

Document Control & EDMS Management

  • UseNew PRODOM for all day-to-daydocument control activities, including document registration, integration of contractor-issued documents, registration oftransmittal sheets, creation and launch ofreview workflows, and maintenance of the relateddistribution matrix.

  • Follow up and expedite thedocument review and approval process, consolidate comments, prepare outgoing transmittals, and transmit reviewed documentation back to contractors.

  • Liaise with theLead Document Controller regardingsystem configuration, technical issues, bugs and maintenance of the Company EDMS (New PRODOM).

  • Providetraining and support to Project personnel on the use ofEDMS tools and New PRODOM.

Documentation Quality & Compliance

  • Performquality checks on contractor documentation and ensure timelyreview, validation and approval.

  • Verify the compliance of contractor-issued documents withProject specifications, Company standards and document control requirements, using dedicated automated checking tools where applicable.

  • Identify and comment onnon-conformities and reject documents when required.

  • Continuously review Project documentation to ensure compliance with applicable standards regardingdocument numbering, templates, graphic charts, symbols, formatting and document quality.

  • Maintain a good knowledge ofCompany Specifications (GS/GR), GPI Iraq Project procedures and Corporate procedures related to Documentation Management and ensure their proper application.

Coordination, Reporting & Project Support

  • Report regularly to theDocument Control Lead, providing clear visibility onprogress, pending actions, bottlenecks and areas of concern.

  • Coordinate with otherProject Departments as required for the management oftechnical documentation, correspondence and document workflows.

  • Provide support to the overallProject Team on all matters related todocument control and documentation management.

H3SE & Confidentiality

  • Adopt and demonstrate exemplary behavior regardingH3SE, ensuring that all applicableH3SE rules, procedures and requirements are properly implemented within the area of responsibility.

  • Maintainstrict confidentiality in all documentation management activities, particularly during thetendering phase and throughout the entire duration of the Project.

Professional Experience

  • Minimum6 years of professional experience, including at least3 years in Document Control withinOil & Gas EPC projects ormajor infrastructure projects.

  • Proven experience in managing thefull lifecycle of technical and project documentation, from receipt and review through approval, distribution, transmittal and archiving.

Document Control & Coordination Skills

  • Strong knowledge ofDocument Control processes, EDMS workflows and document management practices.

  • Demonstrated ability to coordinatedocument flows between contractors, project teams and key stakeholders.

  • Experience inresource planning, prioritization and decision-making within a project environment.

  • Ability to managehigh volumes of documentation, follow up on deadlines and ensure timely review and validation

Languages

  • Fluency in English is mandatory, both written and spoken.

Place of work (City & country ) : Istanbul / Türkiye 

Working Schedule : Resident 5 days per working week

Starting date : October 2026

Duration of the mission : 12 months + 12 Months Extension

Contractual scheme : Turkish Employment Contract 

 

by @maxrusakovic